Assistant Community Manager

CCMC

Assistant Community Manager at HOAMCO in Chino Valley, AZ, providing administrative support and enhancing resident satisfaction. Collaborating with community management for effective operations and vendor management.

Posted 7/16/2026full-timeChino Valley • Arizona • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and operational support capabilities, with a focus on effective communication, customer service, and organizational skills. Proficient in managing community association tasks, vendor relations, and meeting logistics to enhance resident satisfaction.

Highest-signal resume keywords

Customer ServiceAdministrative SupportMicrosoft Office Suite ProficiencyOrganizational SkillsConflict Resolution

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportMeeting Logistics ManagementDocument ManagementVendor ManagementBudget Development Assistance

Soft Skills

Effective LeadershipOrganizational SkillsConflict ResolutionPolished Communication

Tools & Technologies

Microsoft Office Suite

Certifications & Qualifications

High School Diploma or Equivalent

Industry Keywords

Community Association ManagementCustomer ServiceBoard Meeting CoordinationRequest for Proposals (RFP)Owner Records Management

About the role

Key responsibilities & impact

Under general supervision of the Community Association Manager, responsible for providing administrative and operational support to ensure the smooth management of the Association
Assist in maintaining the community, supporting the community's values, vision, and philosophies
Exhibit a supportive style that contributes to meeting residents' needs with a high level of satisfaction
Serve as a key support liaison between HOAMCO, the Community Association Manager, and the Association
Draft Board meeting agendas and memos in collaboration with the Community Association Manager
Collect and compile supporting documents for Board meeting packets
Assist with drafting meeting notices, ensuring all meeting communications are distributed and posted in a timely manner
Schedule meetings for the Association and Community Association Manager as needed
Handle Board meeting logistics, including room and virtual meeting set-up, distribution of packets, and related preparations
Attend Board and committee meetings
Maintain and update, as needed, all Association documents within internal systems and resident portal
Maintain and update all owner records, as needed or when requested
Develop and maintain annual management calendar and common area elements maintenance calendar in collaboration with the Community Association Manager
Management of all vendors and service contracts related to all Association facilities and common areas
Assist the Community Association Manager with the development of Request for Proposals (RFP) for Association services
Manage vendor invoice reviews and approvals
Assist Community Association Manager with annual budget development process, review of monthly financial package, annual CPA audit process, annual reserve study planning and reserve project execution

Requirements

What you’ll need

High School Diploma or Equivalent
Minimum 2-3 years of customer service, administrative, and/or community association industry experience required
Access to reliable transportation and possess a valid drivers license
Ability to occasionally work outside of regular business hours, including evenings and weekends
Ability to prioritize tasks in a fast-paced environment, while handling various interruptions
Effective leadership, organizational, and conflict resolution skills
Exceptional customer service skills, with a keen focus on resident experience
Polished and professional verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Benefits

Comp & perks

Comprehensive benefits package including medical, dental, and vision
Wellness program
Flexible Spending Accounts
Company-matching 401k contributions
Paid time off for vacation, holidays, medical, and volunteering
Paid parental leave
Training and educational assistance
Support programs, including Employee Assistance Program and Calm Health
Optional benefits including short- and long-term disability, life insurance, and pet insurance