Administrative Assistant II

Cayuse Holdings

Administrative Assistant supporting program office operations. Handling daily administrative tasks, preparing reports, and facilitating travel arrangements for staff.

Posted 5/6/2026full-timeBlackstone • Virginia • 🇺🇸 United StatesMid-LevelSenior💰 $28 per hourWebsite

About the role

Key responsibilities & impact

Executes a wide range of administrative duties to support the Program office
Facilitates daily office operations and functions under the direction and supervision of Program office personnel
Prepares and revises charts, spreadsheets, memoranda, and other general office documents as required to support program objectives
Administers and maintains office databases to ensure data integrity and accessibility
Enters financial information, survey responses, critiques, and test results; generates performance measurement and administrative reports as needed
Attends office meetings, documents proceedings, and disseminates meeting minutes to all relevant stakeholders
Drafts and edits standard operating procedures to ensure clarity and consistency in process documentation
Facilitates all aspects of travel arrangements for Program office staff, including logistics, transportation, and preparation of government travel orders
Prepares routine communications utilizing the Government's official cabling system (CableXpress)
Compiles weekly activity summaries and other periodic reports for the Program office
Establishes and maintains centralized electronic and paper files for key areas such as budget management, equipment purchases requisitions, end-of-course reports, student critiques, travel records, and general correspondence
Provides direct project assistance and other administrative support as necessary to ensure efficient office operations
Executes special tasks and assignments as directed by supervisory staff.

Requirements

What you’ll need

Must possess a high school diploma, associate’s degree preferred
Five years (5) of relevant administrative experience
Basic knowledge of and experience with office and administrative functions, practices and procedures
Secret Clearance is required
U.S. Citizenship is required
Must be able to pass a background check
Basic knowledge of Microsoft applications (MS Word, PowerPoint)
Excel experience is a must
Must be highly organized with attention to detail
Excellent command of the English language
Must have excellent oral and written communication skills

Benefits

Comp & perks

Health & Welfare fringe benefits
Telemedicine
Dental & Vision
EAP
Basic Life and AD&D Insurance (Company Provided)
Voluntary Life and AD&D options
401(k) Retirement Savings Plan with matching after one year
Paid Time Off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entryfinancial reportingperformance measurementdocument preparationdatabase administrationstandard operating procedurestravel arrangementsreport compilationMicrosoft WordMicrosoft Excel

Soft Skills

organizational skillsattention to detailoral communicationwritten communicationadministrative supportmeeting documentationtime managementproblem-solvingteam collaborationadaptability

Certifications

high school diplomaassociate's degreeSecret Clearance