Administrative Assistant – Tribunal

Catholic Diocese of Dallas

Administrative Assistant supporting tribunal operations, processing nullity cases and maintaining records at the Diocese of Dallas. Involves clerical duties and effective communication with clergy and parish personnel.

Posted 5/27/2026full-timeDallas • Texas • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Functions as Ecclesiastical Notary to the Tribunal and provides support services to the Tribunal
Reviews data from nullity papers to solicit more information as needed.
Creates documents, from dictation and hand-written drafts, for documentary nullity cases
Interacts with clergy and lay ministers in this and other dioceses in the processing of documentary case paperwork.
Creates and revises forms in English, Spanish, and Vietnamese with the help of translators as required.
In the role of Notary, certifies the authenticity of judicial acts and the accuracy of interrogations.
Performs administrative duties to support the work of the Tribunal such as processing incoming and outgoing mail.
Maintaining supplies and determining when to order, placing orders, approving orders for payment and giving invoices to the Director.
Supporting the Director with the budget process such as typing the budget for annual presentation.
Takes and transcribes minutes.
Sending to and retrieving from offsite case storage (Tribunal Archives) and maintaining all associated records.
Developing an understanding of the technical aspects of the Tribunal’s database(s).

Requirements

What you’ll need

High school diploma or GED; some college, preferred
Proficient in Microsoft Outlook, Word, Access, Excel
One to two years of administrative experience
Computer-literacy with a proficiency in Word, Excel, and the capability to work with legal software.
Ability to communicate effectively with clergy, lay parish ministers, and other entities.
Possession of characteristics relative to integrity, courtesy, unimpaired reputation and ability to maintain confidentiality.
Demonstrated initiative and good judgment.
Willingness to participate in professional development opportunities.
Good previous work record.
Bilingual in either English and Spanish or in English and Vietnamese, preferred.

Benefits

Comp & perks

Commitment to the work of the Tribunal

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

document creationdata reviewtranscriptionbudget typinglegal software proficiencybilingual communication

Soft Skills

effective communicationintegritycourtesyconfidentialityinitiativegood judgment

Certifications

high school diplomaGED