Grant Workflow and Application Support Specialist

Catena

Grant Workflow and Application Support Specialist managing backend grant operations for nonprofit initiatives. Maintaining opportunity matrices and ensuring timely submissions for funding applications.

Posted 6/22/2026full-timeRemote • 🇩🇴 Dominican RepublicMid-LevelSenior💰 $1,300 - $1,500 per monthWebsite

About the role

Key responsibilities & impact

Own the backend grant pipeline and keep funding activity moving without relying solely on founder bandwidth
Sourcing and qualifying funding opportunities
Maintaining a structured opportunity matrix
Producing first drafts of LOIs and proposal responses
Tracking deadlines and submissions across multiple applications simultaneously
Achieve a more consistent and timely submission pipeline, reduced founder review time, and reusable draft libraries to keep grant activity scalable

Requirements

What you’ll need

Experience managing an end-to-end grant pipeline, from opportunity sourcing and qualification through drafting support and submission tracking
Hands-on use of grant database platforms (e.g., Instrumentl, GrantStation, Foundation Directory) for opportunity sourcing and eligibility review
Proficiency with Airtable and Google Sheets to build and maintain structured trackers and opportunity matrices
Demonstrated experience producing first drafts of LOIs and grant proposal responses within defined workflows
Experience extracting and organizing application requirements (questions, word limits, attachments) into review-ready documentation
Working proficiency across Google Workspace (Docs, Drive, Calendar) and email/calendar coordination tools
C1+ English (CEFR) for client-facing written communication and summarizing complex grant requirements
Prior experience supporting nonprofit or philanthropic grant research, LOIs, or proposal workflows (nice-to-have)
Experience building reusable content libraries or response repositories for recurring grant questions (nice-to-have)
Experience working with small, founder-led, or lean teams (nice-to-have)
Light project management experience coordinating parallel workstreams (nice-to-have)
Familiarity with AI-assisted drafting tools (e.g., Gemini) used to produce review-ready outputs (nice-to-have)

Benefits

Comp & perks

Competitive Salary: Based on experience and skills
Remote Work: Fully remote—work from anywhere
Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
Generous PTO: In accordance with company policy
Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
Direct Mentorship: Guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Connect with professionals worldwide

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

grant pipeline managementopportunity sourcingdrafting supportsubmission trackingproducing LOIsgrant proposal responsesextracting application requirementsbuilding reusable content librariesproject management

Soft Skills

communicationorganizational skillsattention to detailtime management