Senior Bookkeeper, AP Specialist – Finance and Accounting

Catena

Senior Bookkeeper/AP Specialist managing accounts payable for a multi-channel retail e-commerce business. Focused on improving financial operations and efficiency across multiple channels.

Posted 5/18/2026full-timeRemote • 🇩🇴 Dominican RepublicSeniorWebsite

About the role

Key responsibilities & impact

Process, enter, and route vendor invoices accurately through Bill.com
Manage vendor B2B portals and reconcile invoiced quantities against warehouse receiving reports
Coordinate payment prioritization and approval workflows with leadership
Maintain a clean and organized AP inbox with consistent follow-through
Prepare and distribute AP summary reports for leadership review
Perform daily and weekly transaction categorization in QuickBooks Online
Reconcile bank accounts, credit card statements, and payment processor activity
Match cash payout data against D2C, marketplace, and wholesale sales records
Maintain accurate and organized financial records across multiple channels
Execute month-end close processes independently and on schedule
Prepare reconciliation packages and supporting documentation for CFO review
Investigate and resolve discrepancies proactively ahead of close deadlines
Improve close efficiency, accuracy, and reporting consistency over time
Navigate multiple systems including QuickBooks Online, Bill.com, inventory systems, and vendor portals
Identify sync issues, workflow inefficiencies, or process gaps proactively
Support future AP system migrations and operational improvements
Document workflows and build scalable SOPs
Maintain responsive communication with founders and finance leadership
Participate in periodic coordination calls with external CPA partners
Escalate issues proactively and provide timely operational updates

Requirements

What you’ll need

Must-Haves (Required)
- 2–5+ years of hands-on bookkeeping or accounting experience with full AP ownership
- Strong proficiency in QuickBooks Online (QBO)
- Experience using Bill.com or comparable AP automation platforms
- Background supporting D2C, retail, e-commerce, or multi-channel consumer businesses
- Experience managing vendor invoices, reconciliations, and high-volume AP workflows
- Strong organizational skills with the ability to manage multiple systems and priorities simultaneously
- Excellent written English communication skills
- High attention to detail and strong follow-through
- Self-directed and proactive working style with minimal need for supervision
- Long-term commitment mindset and ability to thrive in founder-led environments
Nice-to-Haves (Preferred)
- Experience with Shopify or Amazon marketplace reconciliations
- Exposure to inventory reconciliation and warehouse receiving workflows
- Background in apparel, lifestyle retail, CPG, footwear, or streetwear industries
- Multi-brand or multi-entity bookkeeping experience
- Familiarity with ShipHero or similar inventory management systems
- Experience supporting scaling or operationally complex businesses

Benefits

Comp & perks

- **Competitive Salary:** Based on experience and skills
- **Remote Work:** Fully remote—work from anywhere
- ** Team Incentives:** Recognition for maintaining 100% CRM hygiene and on-time reporting
- ** Generous PTO:** In accordance with company policy
- ** Health Coverage for PH-based talents:** HMO coverage after 3 months for full-time employees
- **Direct Mentorship:** Guidance from international industry experts
- **Learning & Development:** Ongoing access to resources for professional growth
- **Global Networking:** Connect with professionals worldwide

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

bookkeepingaccountingaccounts payablereconciliationtransaction categorizationmonth-end closefinancial reportingvendor managementhigh-volume AP workflowsinventory reconciliation

Soft Skills

organizational skillscommunication skillsattention to detailproactive working styleself-directedfollow-throughability to manage multiple prioritieslong-term commitment mindsetproblem-solvingcollaboration