Real Estate Assistant
Assistantly
Executive Assistant / Operations Associate
Catena
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteSalary
💰 $1,000 - $1,500 per month
Job Level
JuniorMid-Level
About the role
- Executive Assistant/Operations Assistant supporting an immigration services company that helps clients secure visas and offers family-based immigration services
- Inbox management: efficiently manage incoming emails, prioritize, respond, and ensure timely follow-ups
- Process improvement: identify and streamline workflows and procedures to enhance efficiency
- Client database management: data entry and upkeep of client information, ensuring accuracy and security
- Calendar management: schedule appointments, meetings, and coordinate calendars across team members
- Sales support: prepare sales materials, manage client leads, and assist sales team with administrative tasks
- Communication and documentation support: prepare documents, reports, and presentations; facilitate internal and client communications
- Other admin assistance: filing, organizing documents, making travel arrangements, and handling ad-hoc requests
- Research: conduct research, gather information, and provide summaries or analyses to support decision-making
Requirements
- At least 2+ years of relevant working experience
- Strong background in executive and administrative assistance; experience in providing sales support is a plus
- Background or experience with legal/immigration is preferred
- Great pattern-recognition and attention to detail
- Strong language skills written and spoken; able to communicate clearly and succinctly
- Good reporting function
- Works with high reliability and proactively reports on statuses of tasks
- Eager learner and high coachability
- Sharp generalist with street smarts
- Proactive and able to anticipate needs
- Exceptional organizational skills
- Creative problem-solver
- Full Time | 40 hours per week | Eastern/Pacific Standard Time Zone (work hours requirement)
Benefits
- Fully remote work arrangement.
- Holidays: TBD
- Exclusive upskilling opportunities enabling faster promotions
ATS Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entryworkflow improvementcalendar managementclient database managementdocument preparationreportingsales supportresearch
Soft skills
attention to detailcommunicationorganizational skillsproactiveproblem-solvingpattern recognitioncoachabilityreliability
