Project Manager
Catena
full-time
Posted on:
Location Type: Remote
Location: Philippines
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Tech Stack
About the role
- Manage projects from initiation through completion across multiple workstreams
- Track milestones, timelines, dependencies, and deliverables
- Follow up on action items and ensure closure
- Execute pre-project and launch checklists to ensure readiness
- Monitor project status daily and flag risks or blockers early
- Ensure smooth handoffs between phases and stakeholders
- Maintain clear ownership and accountability for tasks
- Drive projects to completion with minimal supervision
- Maintain high-quality CRM hygiene in HubSpot or similar platforms
- Update records, pipelines, trackers, and project statuses accurately
- Manage reporting documents, trackers, and dashboards
- Ensure data accuracy across spreadsheets and systems
- Clean, deduplicate, and organize records consistently
- Support leadership with reliable data and reporting
- Serve as point of contact for project-related coordination
- Schedule meetings, manage logistics, and handle follow-ups
- Maintain professional communication with internal and external stakeholders
- Prepare agendas, summaries, and project documentation
- Coordinate vendors and external partners as needed
- Ensure stakeholders are aligned and informed throughout the project lifecycle
- Create and maintain SOPs, checklists, and project templates
- Build reusable decks, trackers, and documentation
- QA deliverables before submission or stakeholder review
- Identify recurring bottlenecks and standardize solutions
- Maintain organized template libraries and version control
- Document best practices and lessons learned
- Conduct market, client, or competitive research as needed
- Prepare reports, briefs, and presentations
- Support light financial or expense tracking related to projects
- Assist with proposal development and background research
- Provide administrative support that ensures project success
Requirements
- 3+ years in project management, operations, or coordination roles
- Proven experience managing multiple projects simultaneously
- Strong end-to-end execution and follow-through
- Exceptional attention to detail and organizational discipline
- Strong process-oriented mindset
- Ability to prevent tasks and details from slipping
- Excellent written and verbal English communication
- Professional presence for client-facing interactions
- Strong coordination and follow-up skills
- CRM experience (HubSpot strongly preferred)
- Advanced Google Sheets or Excel proficiency
- Familiarity with project management tools (Asana, Notion, ClickUp, etc.)
- Proactive, independent operator
- Comfortable in remote, fast-moving environments
- Reliable EST/PST working-hour overlap
- 5+ years in project or operations management (Preferred)
- Experience in agencies, financial services, events, or consulting (Preferred)
- PMP or similar certification (Preferred)
- Event operations or multi-stakeholder coordination experience (Preferred)
- Advanced HubSpot automation or reporting (Preferred)
- Airtable, Notion database, or workflow design experience (Preferred)
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote — work from anywhere
- Generous PTO: In accordance with company policy
- Direct Mentorship: Access to global industry leaders
- Learning & Development: Continuous growth resources
- Global Networking: Work with international teams
- Health Coverage (Philippines only): HMO after 3 months (full-time)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementCRM managementdata accuracyfinancial trackingreportingmarket researchproposal developmentGoogle SheetsExcelHubSpot automation
Soft Skills
attention to detailorganizational disciplinecommunicationcoordinationfollow-upproactiveindependentprofessional presenceprocess-oriented mindsetexecution and follow-through
Certifications
PMP