Catena

Grant Workflow and Application Support Specialist

Catena

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇵🇭 Philippines

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Job Level

Mid-LevelSenior

About the role

  • **Your Impact**
  • - Streamline the grant pipeline to improve submission consistency and timeliness.
  • - Increase visibility into funding opportunities and maintain a structured opportunity matrix.
  • - Support high-quality grant materials that reduce founder review time.
  • - Ensure deadlines and follow-ups are met to maximize funding potential.
  • - Enable operational efficiency by maintaining reusable draft libraries and workflow documentation.
  • **Core Responsibilities****Grant Sourcing & Qualification **
  • - Identify aligned funding opportunities using grant database subscriptions.
  • - Maintain a structured grant opportunity matrix with clear fit notes and next actions.
  • - Triage opportunities into defined fit categories based on priorities and alignment.
  • - Summarize deadlines, funding focus, and eligibility requirements accurately.
  • **Grant Drafting Support & Documentation **
  • - Extract and organize application requirements (questions, word limits, attachments).
  • - Produce structured first drafts of LOIs and proposal responses using approved workflows.
  • - Leverage AI tools responsibly to support drafting while ensuring review-ready outputs.
  • - Maintain clean formatting, labeled sections, and sourced information for easy team review.
  • **Pipeline Management & Workflow Operations **
  • - Maintain real-time visibility into pipeline stages from sourced to submitted.
  • - Build and manage a reusable response repository for recurring grant questions.
  • - Track deadlines, follow-ups, and required actions to prevent missed opportunities.
  • - Flag bottlenecks early and proactively move opportunities forward.
  • **Coordination & Reporting **
  • - Support scheduling and preparation for foundation meetings.
  • - Provide weekly updates on pipeline status, deadlines, and risks.
  • - Align with internal points of contact on review cadence and approvals.

Requirements

  • **Must-Haves (Required)**
  • - Strong written English with the ability to summarize complex requirements clearly.
  • - Exceptional attention to detail across deadlines, word counts, and required components.
  • - Comfort operating within structured workflows, trackers, and documentation systems.
  • - Ability to produce high-quality draft grant materials without full program ownership.
  • - Proactive follow-through and ownership of pipeline momentum.
  • - Comfort using AI tools responsibly to support drafting and organization.
  • **Nice-to-Haves (Preferred)**
  • - Prior experience supporting grant research, LOIs, or proposal workflows.
  • - Familiarity with building reusable content libraries or response repositories.
  • - Experience working with small, founder-led or lean teams.
  • - Light project management experience managing parallel workstreams.
  • **Tools Proficiency****Must-Haves (Required)****Grant database platforms, Google Sheets, Airtable, Google Drive, Google Docs, Email, Calendar tools
  • **Nice-to-Haves (Preferred)****AI-assisted drafting tools (e.g., Gemini), Internal reporting or dashboard tools
Benefits
  • - ** Competitive Salary:** Based on experience and portfolio quality
  • - **Remote Work:** Fully remote—work from anywhere
  • - ** Performance-Based Bonus:** Based on creative quality and timely project delivery
  • - ** Creative Growth:** Long-term opportunity to lead major campaigns or projects
  • - ** Generous PTO:** In accordance with company policy
  • - ** Health Coverage for *****Philippines-based***** talents:** HMO coverage after 3 months for full-time employees
  • - **Direct Mentorship:** Guidance from international industry experts
  • - **Learning & Development:** Ongoing access to resources for professional growth
  • **Our Recruitment Process**
  • - Application
  • - Screening
  • - Top-Grading Interview
  • - Skills Assessment (1 internal, 2 from the client)
  • - Client Interview
  • - Job Offer
  • - Client Onboarding
  • **Ready to Join Us?**If you’re a passionate storyteller with a sharp eye for detail and a love for crafting visual experiences that connect, we’d love to see your work. Apply now and take your editing career to the next level — creating content that inspires, informs, and captivates.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
grant researchLOIsproposal workflowsdraftingdocumentationpipeline managementworkflow operationsattention to detailcontent librariesproject management
Soft skills
strong written Englishsummarizationproactive follow-throughownershiporganizational skillscommunicationteam collaborationadaptabilitytime managementdetail-oriented