Catena

Executive Assistant – General EA

Catena

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇵🇭 Philippines

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Job Level

Junior

About the role

  • **Core Responsibilities**
  • **Executive Operations Support – 50%**
  • - Manage complex calendars, schedule meetings, and prepare agendas
  • - Draft, review, and manage correspondence on behalf of executives
  • - Maintain structured systems for reminders, follow-ups, and meeting preparation
  • **Project Coordination – 30%**
  • - Support the execution of executive-led projects and operational initiatives
  • - Track deliverables, deadlines, and stakeholder alignment
  • - Ensure timely follow-ups and smooth workflow between departments
  • **Communication & Confidentiality – 20%**
  • - Act as liaison between leadership and internal/external stakeholders
  • - Maintain discretion with all sensitive and confidential information
  • - Ensure communications are clear, polished, and aligned with executive standards

Requirements

  • **Must-Haves**
  • - 1+ years of experience as an Executive Assistant or in a similar administrative role
  • - Excellent organizational, time management, and communication skills
  • - Proficiency in Google Workspace or Microsoft Office
  • - Ability to manage multiple priorities in a remote, fast-paced environment
  • - High professionalism and strong sense of confidentiality
  • **Nice-to-Haves**
  • - Experience supporting international clients or distributed teams
  • - Background in startups or high-growth environments
  • - Familiarity with productivity or workflow tools (Notion, Asana, Slack)
Benefits
  • - **Competitive Salary:** Based on experience and skills
  • - **Remote Work:** Fully remote—work from anywhere
  • - ** Generous PTO:** In accordance with company policy
  • - ** Health Coverage for PH-based talents:** HMO coverage after 3 months for full-time employees
  • - **Direct Mentorship:** Guidance from international industry experts
  • - **Learning & Development:** Ongoing access to resources for professional growth
  • - **Global Networking:** Connect with professionals worldwide

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementcorrespondence managementproject coordinationdeadline trackingstakeholder alignmentworkflow managementconfidentiality management
Soft skills
organizational skillstime managementcommunication skillsprofessionalismdiscretion