Operations

• Manage inbox triage, prioritize responses, and draft professional communication.
• Maintain and optimize calendar scheduling with precision and time protection.
• Take detailed meeting notes, track deliverables, and follow up on action items.
• Provide daily updates and maintain direct communication alignment with leadership.
• Maintain accurate CRM records (HubSpot) and ensure pipeline hygiene.
• Deliver weekly CRM reports every Friday by 6PM EST.
• Support outreach, client communication, and distribution of recap materials.
• Assist in building Google Slides decks and researching new client opportunities.
• Prepare weekly team and sales meeting agendas and presentation decks.
• Coordinate expense tracking (AMEX) and maintain accurate categorization.
• Manage internal documentation, directories, and EA handbook updates.
• Collaborate across production, finance, and operations to ensure alignment.
• Plan and coordinate travel logistics for leadership and clients.
• Manage client dinners, events, and gifting experiences with brand alignment.
• Handle occasional personal tasks with discretion and confidentiality.

Admin Assistant – Creative Production, Operations

Contract Review Operations Analyst

Client Operations Manager

Transportation & Operations Support

Operations Assistant – Property Management

Database and Operations Specialist