Post Award Management Specialist

Carnegie Mellon University

Post-Award Management Specialist at Carnegie Mellon University ensuring timely setup and compliance of sponsored project accounts. Collaborating with principal investigators and various departments throughout the lifecycle of research projects.

Posted 7/6/2026full-timeRemote • Pennsylvania • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in university sponsored projects administration, ensuring compliance with federal regulations and institutional policies. Proficient in managing award agreements, budgets, and project records while driving process improvements and maintaining data integrity.

Highest-signal resume keywords

University Sponsored Projects AdministrationPost/Pre Award ManagementFederal Sponsor RegulationsHuron Research SuiteSponsored Project Lifecycle Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ReconciliationAward Agreement ReviewCompliance ValidationData Discrepancy ResolutionWorkflow Monitoring

Soft Skills

CommunicationGuidance ProvisionCollaboration

Tools & Technologies

CayuseInfoEdKuali ResearchOracleWorkdayPeopleSoftBannerSAP

Industry Keywords

Uniform GuidanceAward SetupQuality AssuranceProcess ImprovementOperational Performance

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Review executed award agreements, notices of award, amendments, subawards, and related documentation for completeness and accuracy.
Reconcile sponsor-approved budgets to awarded funding and institutional proposal records, ensuring alignment with allowable cost structures and system requirements.
Ensure revised budgets and other data elements are appropriately documented and accurately established in University systems.
Create and maintain related project records
Validate that required compliance determinations and approvals are in place and aligned with award terms for requirements.
Verify adherence to institutional policies, sponsor regulations, and federal requirements.
Establish and validate award data in the eRA system to ensure accurate and complete integration with the institutional financial system.
Confirm all required financial, structural and compliance elements are in place prior to account activation, minimizing downstream corrections.
Resolve data discrepancies at the point of setup to ensure system alignment and operational readiness.
Serve as a primary point of contact for departments, principal investigators, and research administrators regarding award setup status and requirements.
Communicate missing documentation, required corrections, or outstanding compliance items.
Provide guidance regarding account establishment procedures, timelines, and institutional requirements.
Maintain accurate and complete award records and supporting documentation.
Monitor workflow queues and account setup metrics to support timely processing.
Generate reports related to award setup activities, pending actions, and operational performance.
Participate in quality assurance and continuous process improvement initiatives.
Assist in development and refinement of standard operating procedures and workflow documentation.
Participate in testing and implementation of eRA system enhancements or upgrades.
Recommend process improvements to increase efficiency, data quality, and compliance.

Requirements

What you’ll need

Bachelor’s degree required
Five years of work experience
Experience in university sponsored projects administration, post/pre award management or research administration or some combination.
Familiarity with federal sponsor regulations including Uniform Guidance and agency-specific requirements.
Experience with systems such as Huron Research Suite, Cayuse, InfoEd, Kuali Research, Oracle, Workday, PeopleSoft, Banner, SAP, or similar platforms.
Knowledge of sponsored project lifecycle management and post-award administration.
A combination of education and meaningful experience from which comparable knowledge is proven may be considered.
Successful background check

Benefits

Comp & perks

comprehensive medical, prescription, dental, and vision insurance
generous retirement savings program with employer contributions
tuition benefits
ample paid time off and observed holidays
life and accidental death and disability insurance
free Pittsburgh Regional Transit bus pass
access to our Family Concierge Team to help navigate childcare needs
fitness center access