Administrative Coordinator – Emergency Medicine, Velocity Care

Carilion Clinic

Administrative Coordinator providing support to VelocityCare physicians and APPs in administrative tasks. Ensuring efficient operations, coordinating payroll, scheduling and onboarding.

Posted 5/30/2026full-timeRoanoke • Virginia • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Support VelocityCare physicians and APPs with payroll, scheduling, onboarding coordination, and credentialing
Provide administrative support to leadership and department staff
Serve as a resource to staff by answering questions and resolving concerns
Coordinate payroll processes and maintain time and attendance records
Support licensure tracking and regulatory compliance activities as applicable
Maintain databases, files, and department records
Coordinate meetings, events, and scheduling logistics
Provide technical and clerical support including report preparation and document management
Create and maintain spreadsheets, presentations, and reports
Collaborate with team members on projects and data-related activities
Compose correspondence and prepare reports, agendas, and meeting minutes
Maintain confidentiality of sensitive information

Requirements

What you’ll need

Associate degree required or equivalent combination of education and experience
Minimum of 2 years of experience in data collection, analysis, or advanced administrative support required
Advanced computer skills including Microsoft Office applications
Strong communication, organizational, and multitasking skills
Ability to handle confidential information and work in a fast-paced environment

Benefits

Comp & perks

Comprehensive Medical, Dental, & Vision Benefits
Employer Funded Pension Plan, vested after five years (Voluntary 403B)
Paid Time Off (accrued from day one)
Onsite fitness studios and discounts to our Carilion Wellness centers
Access to our health and wellness app, Virgin Pulse
Discounts on childcare

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data collectiondata analysisadvanced administrative supportreport preparationdocument managementspreadsheetspresentationstime and attendance recordslicensure trackingregulatory compliance

Soft Skills

communicationorganizationalmultitaskingconfidentialityproblem-solvingcollaborationresourcefulnessattention to detailadaptabilityleadership

Certifications

Associate degree