Assistant Administration Manager
Carestream
full-time
Posted on:
Location Type: Office
Location: Mumbai • 🇮🇳 India
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Supervise day-to-day administrative operations and ensure efficient functioning of office facilities.
- Manage office supplies/inventories, equipment, and vendor relationships.
- Coordinate with vendors for facility maintenance, repairs, and procurement of goods and services.
- Ensure cleanliness, hygiene, and organization of all office premises.
- Monitor office utilities, AMCs, and service contracts; ensure timely renewals and reporting.
- Manage petty cash, vendor invoices, and payment processing in coordination with Finance.
- Serve as a central point of contact between departments and external stakeholders for travel and events.
- Arrange travel, accommodation, and itineraries for employees and visitors.
- Coordinate catering, lunch, and refreshments for meetings and office celebrations.
- Support the planning and smooth execution of company events, engagement initiatives, and team activities.
- Support the implementation and compliance of company policies and procedures across departments.
- Create and manage annual Purchase Requisitions (PRs) for vendors.
- Coordinate with the IT team for maintenance of printers, consumables, and basic troubleshooting of office equipment.
- Assist in the procurement and installation of office infrastructure and equipment.
- Collaborate with the Procurement team on vendor evaluations and service quality assessments.
- Identify and implement process improvements to enhance administrative efficiency.
- Stay current with evolving office tools, technologies, and best practices.
- Ensure adherence to workplace Environment, Health, and Safety (EHS) standards and statutory regulations.
Requirements
- Bachelor’s degree in any specialization
- Proven track record of 5+ years administrative management or similar role
- Strong leadership and organizational skills.
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office and familiarity with office management software.
- Ability to handle confidential information with integrity
- Proficiency in MS Office (Excel, PowerPoint, Outlook)
- Problem-solving and decision-making skills.
- Attention to detail and accuracy.
- Ability to work under pressure and manage multiple priorities.
Benefits
- Health, Safety & EHS Compliance
- Documentation & Reporting
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative managementvendor managementprocurementpayment processingevent planningprocess improvementoffice infrastructure installationconfidential information handlingbudget managementreporting
Soft skills
leadershiporganizational skillscommunicationinterpersonal skillsproblem-solvingdecision-makingattention to detailability to work under pressuretime managementteam collaboration
Certifications
Bachelor's degree