Administrative Assistant
Careers at Crown
full-time
Posted on:
Location Type: Office
Location: New Bremen • Ohio • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Provide administrative support for department leadership including calendar, travel arrangements, expense reports, confidential information, presentations, and correspondence.
- Schedule meetings and prepare information as directed.
- Conduct research for supervisor that will include analysis, compilation and reports.
- Create and maintain the Global Marketing Calendar.
- Maintain copier, office and kitchen supplies, and submit maintenance and facility requests as needed.
- Receive and determine disposition of incoming mail.
- Prepare letters and packages for mailing.
- Maintain Marketing vacation calendar.
- Prepare, revise and distribute the annual Global Marketing Department Budget for each new Fiscal Year as directed.
- Create and distribute monthly dashboard reports for the U.S. marketing budget.
- Coordinate budget status meetings, provide materials in advance and distribute meeting minutes.
- Review, process and record invoices for the Marketing Department.
- Support special event planning and execution including presentations, materials, meeting room set-up, etc.
- Greet vendors, job candidates, visitors and direct to other personnel.
- Provide support to help ensure that miscellaneous sales lead and brochure requests are processed quickly and efficiently.
- Assist with department projects to include meeting scheduling, presentations, and Project SharePoint updates.
- Identify and train back up for specific duties as needed.
Requirements
- High School diploma or equivalent required.
- 5-7 years of administrative assistant experience is strongly preferred.
- Excellent computer skills, including Microsoft Excel, Word, Access and PowerPoint.
- Excellent communication skills and ability to handle confidential information is required.
Benefits
- Health/Dental/Vision/Prescription Drug Plan
- Flexible Benefits Plan
- 401K Retirement Savings Plan
- Life and Disability Benefits
- Paid Parental Leave
- Paid Holidays
- Paid Vacation
- Tuition Reimbursement
- and much more.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportcalendar managementtravel arrangementsexpense reportsresearch analysisbudget preparationinvoice processingevent planningpresentation creationProject SharePoint updates
Soft skills
communication skillsconfidentialityorganizational skillstime managementinterpersonal skillsattention to detailproblem-solvingteam collaborationtraining and mentoringadaptability
Certifications
High School diploma or equivalent