Director of Payroll Operations

Career TEAM

Director of Payroll Operations overseeing US payroll processing and compliance for Career Team. Leading payroll operations with a focus on accuracy and compliance across multiple states.

Posted 5/8/2026full-timeRemote • 🇵🇭 PhilippinesLead💰 ₱85,000 - ₱110,000 per monthWebsite

Tech Stack

Tools & technologies

C++

About the role

Key responsibilities & impact

Supervise and mentor the junior payroll staff, ensuring their professional growth and the accuracy of their output.
Manage the end-to-end payroll lifecycle for 15+ states, acting as the final point of escalation for complex tax and system issues.
Mastermind the withholding, filing, and reconciliation for 15+ states, including SUTA/FUTA, FICA, and local tax nexus.
Serve as the Subject Matter Expert (SME) for ADP Workforce Now, ensuring seamless system integration and data integrity.
Lead the registration of new state tax IDs and manage SUTA/FUTA/FICA compliance across a growing US footprint.
Lead the response for all federal and state tax notices, garnishments, and year-end (W-2/W-3) reconciliations.
Provide the C-suite with accurate and timely reports concerning audits, 401k, and trend reporting.
Shift the payroll function from manual "zagging" to automated, scalable excellence.
Approach each day and task with a “ZAG” mindset.
Other duties and projects as needed.

Requirements

What you’ll need

US Payroll Expert: Extensive experience managing US payroll (multi-state experience is non-negotiable).
System Power User: High proficiency in payroll systems, such as ADP WorkforceNow, Kronos/Ukg, and Advanced Excel (Pivot Tables, V-Lookups, Macros).
Education: Bachelor’s degree in Accounting or Finance (CPA or CPP certification is a massive plus).
Communication: Flawless English communication skills, capable of explaining complex tax issues to US-based staff.
Adaptability: Comfortable working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central time zones.

Benefits

Comp & perks

100% Remote: work from the comfort of your home, anywhere in the Philippines;
Night Shift Premium: Competitive Night Shift Differential for graveyard hours. Expected works hours are 10:00pm to 7:00am PHST
Health First: Premium HMO coverage with options to add dependents;
Stability: Employment with a US-based organization that offers amazing options for advancement;
Generous Leave: paid holidays and 15 paid time off, offered on an accrual basis.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

US payroll managementmulti-state payrolltax withholdingtax filingtax reconciliationSUTA complianceFUTA complianceFICA complianceAdvanced Exceldata integrity

Soft Skills

mentoringcommunicationadaptabilityproblem-solvingleadershipreportingprofessional growthattention to detailtime managementcollaboration

Certifications

Bachelor’s degree in AccountingBachelor’s degree in FinanceCPACPP