Accounts Payable Specialist
Career Hire5
full-time
Posted on:
Location Type: Remote
Location: New York • United States
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About the role
- Process vendor invoices and employee expense reports with accurate coding and proper approvals
- Run and support weekly payment cycles (ACH, wire, check, and card)
- Perform 2-way matching (invoice, PO, receipt) to keep AP controls tight
- Onboard new vendors: collect W-9s, set up payment details, maintain records
- Respond to vendor inquiries and resolve payment issues promptly
- Reconcile vendor statements and flag discrepancies
- Support month-end close: AP reconciliations, accruals, and audit-ready documentation
- Post AP transactions into the accounting system accurately
- Provide day-to-day support to the AP Manager on reporting and process improvements
Requirements
- 2-3 years of AP, accounting, or finance experience
- Working knowledge of core accounting principles
- Proficiency in Excel (formulas, data organisation, reconciliations)
- Strong attention to detail — you catch errors before they become problems
- Clear communicator with vendors and internal stakeholders
- Able to follow processes, hit deadlines, and ask good questions
Benefits
- Competitive salary
- Health insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts payableinvoice processingexpense reporting2-way matchingreconciliationaccrualsaudit documentationExcelpayment processingcore accounting principles
Soft Skills
attention to detailcommunicationproblem-solvingtime managementprocess improvement