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Executive Assistant – Bookkeeping, Property Management Support
Career Directions LtdExecutive Assistant supporting a U.S.-based business owner from Kenya. Managing administrative tasks, bookkeeping, and providing property management support remotely.
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
bookkeepingQuickBooks OnlineMicrosoft Officeexpense categorizationfinancial record keepingreceipt organizationworkflow simplificationoperational efficiency
Soft Skills
communicationorganizationaldetail-orientedproblem-solvinginitiativedependabilitytrustworthinessservice-orientedprofessionalism
Tools & Technologies
AirbnbVrboHostawayemail managementcalendar management
Certifications & Qualifications
Bachelor’s degree in Business AdministrationBachelor’s degree in CommerceBachelor’s degree in CommunicationsBachelor’s degree in FinanceBachelor’s degree in AccountingBachelor’s degree in Real EstateBachelor’s degree in Project Management
Industry Keywords
executive supportadministrative functionsoffice managementoperations assistancereal estate professionalsprofessional service leaders
About the role
Key responsibilities & impact- Support daily office operations and administrative functions.
- Manage email inboxes, organize correspondence, identify priorities, and draft responses as directed.
- Coordinate calendars, schedule meetings, appointments, reminders, and recurring tasks.
- Keep digital documents, files, and business information organized and accessible.
- Assist with both business and personal administrative tasks as needed.
- Proactively anticipate needs by preparing meeting links, documents, reminders, and follow-up actions.
- Provide bookkeeping support using QuickBooks Online.
- Monitor, organize, and respond to guest messages through Airbnb, Vrbo, Hostaway, and similar platforms when authorized.
- Manage and organize email communication, identifying urgent items and prioritizing responses.
- Identify ways to simplify workflows and improve operational efficiency.
Requirements
What you’ll need- 2–3+ years of experience supporting executives, business owners, entrepreneurs, real estate professionals, or professional service leaders.
- Bachelor’s degree in Business Administration, Commerce, Communications, Finance, Accounting, Real Estate, Project Management, or a related field preferred.
- Experience as an Executive Assistant, Administrative Assistant, Office Manager, Operations Assistant, Bookkeeping Assistant, or similar role.
- Basic bookkeeping experience, including familiarity with QuickBooks Online, receipt organization, expense categorization, and financial record keeping.
- Strong Microsoft Office skills and general technology aptitude, with the ability to learn new software quickly.
- Excellent written and spoken English communication skills with a clear, professional tone.
- Highly organized and detail-oriented, with strong follow-through and the ability to manage multiple priorities.
- Able to work independently after training, take initiative, and solve problems proactively.
- Professional, dependable, trustworthy, discreet, and service-oriented.
- Strong ownership mentality, treating the client’s business with care and attention.
Benefits
Comp & perks- Performance raises
- Remote work flexibility
- Opportunity to work with a diverse, dynamic team
- Career growth potential