Executive Assistant – Bookkeeping, Property Management Support

Career Directions Ltd

Executive Assistant supporting a U.S.-based business owner from Kenya. Managing administrative tasks, bookkeeping, and providing property management support remotely.

Posted 6/13/2026full-timeRemote • 🇰🇪 KenyaJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Support daily office operations and administrative functions.
Manage email inboxes, organize correspondence, identify priorities, and draft responses as directed.
Coordinate calendars, schedule meetings, appointments, reminders, and recurring tasks.
Keep digital documents, files, and business information organized and accessible.
Assist with both business and personal administrative tasks as needed.
Proactively anticipate needs by preparing meeting links, documents, reminders, and follow-up actions.
Provide bookkeeping support using QuickBooks Online.
Monitor, organize, and respond to guest messages through Airbnb, Vrbo, Hostaway, and similar platforms when authorized.
Manage and organize email communication, identifying urgent items and prioritizing responses.
Identify ways to simplify workflows and improve operational efficiency.

Requirements

What you’ll need

2–3+ years of experience supporting executives, business owners, entrepreneurs, real estate professionals, or professional service leaders.
Bachelor’s degree in Business Administration, Commerce, Communications, Finance, Accounting, Real Estate, Project Management, or a related field preferred.
Experience as an Executive Assistant, Administrative Assistant, Office Manager, Operations Assistant, Bookkeeping Assistant, or similar role.
Basic bookkeeping experience, including familiarity with QuickBooks Online, receipt organization, expense categorization, and financial record keeping.
Strong Microsoft Office skills and general technology aptitude, with the ability to learn new software quickly.
Excellent written and spoken English communication skills with a clear, professional tone.
Highly organized and detail-oriented, with strong follow-through and the ability to manage multiple priorities.
Able to work independently after training, take initiative, and solve problems proactively.
Professional, dependable, trustworthy, discreet, and service-oriented.
Strong ownership mentality, treating the client’s business with care and attention.

Benefits

Comp & perks

Performance raises
Remote work flexibility
Opportunity to work with a diverse, dynamic team
Career growth potential

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

bookkeepingQuickBooks OnlineMicrosoft Officeexpense categorizationfinancial record keepingreceipt organizationworkflow simplificationoperational efficiency

Soft Skills

communicationorganizationaldetail-orientedproblem-solvinginitiativedependabilitytrustworthinessservice-orientedprofessionalism

Certifications

Bachelor’s degree in Business AdministrationBachelor’s degree in CommerceBachelor’s degree in CommunicationsBachelor’s degree in FinanceBachelor’s degree in AccountingBachelor’s degree in Real EstateBachelor’s degree in Project Management