Cardiac Rehabilitation Operations Coordinator

Cardiovascular Associates of America - CVAUSA

Operations Coordinator supporting Home-Based Cardiac Rehabilitation Service at Cardiovascular Associates of America. Managing patient data, overseeing vendors, and ensuring program quality through effective administration.

Posted 5/22/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Referral Management & EHR Navigation: Proactively track down and pull missing clinical documentation required for patient referrals across multiple EHR systems (NextGen, eClinicalWorks, and AthenaOne) to ensure seamless patient onboarding.
Data & KPI Reporting: Compile, analyze, and distribute routine Key Performance Indicators (KPIs) to participating medical practices, ensuring transparency and program alignment.
Vendor Data Oversight: Review, verify, and monitor program data provided by our third-party digital health/service vendor to ensure accuracy and quality control.
Financial & Invoice Administration: Prepare and manage monthly invoices, tracking program expenditures and utilization accurately.
Physician Compliance & Documentation: Assemble, organize, and distribute monthly DocuSign packets for collaborating physicians to review, sign off on, and track.

Requirements

What you’ll need

EHR Expertise (Required): Hands-on experience navigating and retrieving patient records from NextGen, eClinicalWorks (eCW), and AthenaOne.
Experience: 2–4 years of administrative, operational, or coordinator experience within a healthcare, clinical, or medical practice setting.
Technical Proficiency: Strong familiarity with electronic document management tools (specifically DocuSign) and data/spreadsheet tools (Excel, Google Sheets).
Attention to Detail: Exceptional organizational skills with a proven ability to catch missing data points, navigate diverse clinic software, and manage financial documentation (invoices).
Communication: Excellent written and verbal communication skills for professional outreach to external practices and physicians.

Benefits

Comp & perks

Health Insurance : Comprehensive medical coverage for you and your family.
Dental & Vision : Full plans to keep you healthy.
Life Insurance : Free basic life insurance, plus options to buy more.
Disability Insurance : Both short-term (STD) and long-term (LTD) coverage.
Voluntary Plans : Extra options like Legal, Identity Theft, Long Term Care.
401(k) Retirement : Save for your future with our company plan.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

EHR navigationdata analysisKPI reportingfinancial administrationinvoice managementcompliance documentationdata verificationclinical documentationelectronic document managementdata management

Soft Skills

attention to detailorganizational skillscommunication skills