CAPTRUST

Marketing Events Coordinator

CAPTRUST

full-time

Posted on:

Location Type: Hybrid

Location: Alexandria • Virginia • United States

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About the role

  • Own the end‑to‑end event lifecycle (strategy, planning, execution, and follow‑up) for client and prospect programs—webinars, seminars, client forums, and partner activations—against business development goals and an annual events calendar
  • Build project plans and run‑of‑show timelines; define milestones, owners, and proactively escalate potential roadblocks
  • Source and secure venues/vendors (A/V, catering, décor, transportation); negotiate terms, and coordinate day‑of logistics and load‑in/out
  • Set and track budgets; reconcile final actuals against budget; report cost per registrant/attendee
  • Coordinate staffing plans (greeters, speakers, exec hosts) and on‑site roles; lead day‑of execution and post‑mortems
  • Build and manage registration sites and workflows including confirmation, reminder, and waitlists, own attendee data hygiene and list management
  • Coordinate speaker briefings, agendas, and presentations; collect, QA, and distribute materials; manage event collateral and signage.
  • Define and track success metrics (registrations, show rate, engagement, satisfaction/NPS, cost/attendee, influenced/sourced pipeline in partnership with) marketing team
  • Maintain detailed event records; deliver insights and recommendations to improve program effectiveness and ROI
  • Coordinate internal meetings and executive reviews tied to events (briefings, prep sessions, dry‑runs)
  • Work cross‑functionally with Business Development, Marketing, Creative/Brand, Compliance, to ensure flawless execution.

Requirements

  • 2+ years of marketing experience preferred
  • 2+ years managing logistics for events, including multiple events simultaneously
  • Experience working for an organization that provides retirement plan services a plus
  • Exceptional organizational skills with the ability to prioritize effectively
  • Proactive, self‑driven, and able to take initiative without prompting
  • Excellent communication and interpersonal skills; able to work confidently with internal and external stakeholders
  • High attention to detail and commitment to accuracy, quality, and meeting deadlines
  • Proven ability to manage multiple tasks and projects simultaneously
  • Collaborative team player with a willingness to assist wherever needed
  • Demonstrates professionalism, sound judgment, and adherence to internal business conduct standards
  • Ability to adapt quickly in a fast‑paced environment.
Benefits
  • Company discretionary bonus.
  • Health, dental, and vision coverage, employer 401(k) plan and company match, health savings accounts, flexible spending accounts, and voluntary supplemental plans subject to plan terms.
  • Company-paid benefits such as life insurance, short-term disability, and long-term disability, subject to applicable waiting periods.
  • Paid time off (PTO) or Paid Sick Leave (PSL)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event lifecycle managementproject planningbudget trackingdata managementsuccess metrics trackinglogistics coordinationvenue negotiationregistration site managementevent collateral managementpost-event analysis
Soft Skills
organizational skillscommunication skillsinterpersonal skillsattention to detailproactive initiativecollaborationprofessionalismsound judgmentadaptabilitytime management