Event Coordinator – Field Package Sales

Capital Vacations

Administrative Coordinator using Excel and AI to manage recurring operational reports and business travel for Capital Vacations. Improving data accuracy, reporting efficiency, and administrative processes for a vacation ownership company.

Posted 8/5/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong proficiency in Microsoft Excel for data analysis and reporting, with a focus on maintaining data accuracy and leveraging AI tools to enhance operational efficiency. Possesses exceptional organizational and communication skills to manage administrative tasks and coordinate with stakeholders effectively.

Highest-signal resume keywords

Microsoft Excel ProficiencyAI Tools UtilizationData Analysis and ReportingAdministrative Support ExperienceSupervisory Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data AnalysisReport DistributionProcess ImprovementFormulas and Pivot TablesLookups and Structured Formatting

Soft Skills

Attention to DetailOrganizational SkillsTime ManagementCustomer Service SkillsCommunication Abilities

Tools & Technologies

Microsoft Office SuiteApplicant Tracking SystemsConcur

Certifications & Qualifications

Bachelor's Degree or Equivalent Experience

Industry Keywords

Operational ReportingBusiness Travel ManagementPerformance ReportingAdministrative Field Experience

About the role

Key responsibilities & impact

Produce and distribute recurring operational reports on daily, weekly, and monthly schedules
Maintain data accuracy across reporting tools and standardized report templates
Leverage AI tools to automate repetitive tasks and improve reporting efficiency
Identify and propose process improvements that increase data accuracy, speed, and usability
Use Microsoft Excel for data analysis, reconciliation, and reporting
Apply formulas, pivot tables, lookups, and structured formatting
Book and manage business travel arrangements, including flights, lodging, and itineraries
Ensure travel plans comply with company policies, cost guidelines, and timelines
Provide administrative support for scheduling, coordination, and documentation
Coordinate with stakeholders to confirm report requirements and delivery timelines

Requirements

What you’ll need

Bachelor's degree or equivalent experience in a related field
Minimum 2 years of experience in the administrative field required
Minimum 6 months of supervisory experience in the administrative field required
Experience using AI tools for productivity or data-related tasks
Strong proficiency in Microsoft Excel
Experience pulling, organizing, and distributing reports
Understanding of how to develop and implement business strategies
High attention to detail and strong organizational skills
Proficient in time management and able to manage multiple priorities
Ability to manage recurring deadlines with minimal supervision
Excellent customer service skills
Proficiency in Microsoft Office Suite and applicant tracking systems (ATS)
Preferred: prior operations, reporting, or administrative support experience
Preferred: familiarity with payroll, Concur, or performance reporting environments
Must be open to relocating as opportunities arise
Exceptional communication and relationship-building abilities

Benefits

Comp & perks

Additional hours may be necessary to meet deadlines and goals
Equal opportunity employer