Senior Administrative Assistant – Administrative Support Assistant III

Capital One

Senior Administrative Assistant managing executive schedules while supporting team activities and communications. Join Capital One's tech-savvy environment to enhance organizational efficiency.

Posted 6/4/2026full-timeRiverwoods • Illinois, Virginia • 🇺🇸 United StatesSenior💰 $73,500 - $92,900 per yearWebsite

About the role

Key responsibilities & impact

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

Requirements

What you’ll need

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Associates Degree
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
At least 3+ years of calendar management supporting multiple executives
At least 1+ year of meeting and event planning experience
Experience setting up video conference and Zoom/Skype technology for meeting users
Experience planning ahead and managing time effectively
Excellent written and verbal communications
Excellent organizational skills

Benefits

Comp & perks

Comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementmeeting planningevent planningexpense reportingMicrosoft Office SuiteGoogle Suitevideo conferencingZoomSkype

Soft Skills

flexibilityproblem-solvingcommunicationorganizational skillsrelationship buildingtime managementteam-orientedprofessionalism

Certifications

High School DiplomaGEDAssociates Degree