Senior Administrative Assistant – Global Payment Network

Capital One

Administrative Support Assistant III managing calendars, travel, and events for executives at Capital One. Utilizing Microsoft Office Suite and providing administrative support to enhance efficiency.

Posted 5/19/2026full-timeChicago • Illinois, Virginia • 🇺🇸 United StatesSenior💰 $73,500 - $92,900 per yearWebsite

About the role

Key responsibilities & impact

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment

Requirements

What you’ll need

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Associates Degree (preferred)
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (preferred)
At least 3+ years of calendar management supporting multiple executives (preferred)
At least 1+ year of meeting and event planning experience (preferred)
Experience setting up video conference and Zoom/Skype technology for meeting user (preferred)
Experience planning ahead and managing time effectively (preferred)
Excellent written and verbal communications (preferred)
Excellent organizational skills (preferred)

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements
Professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting planningevent planningexpense reportingadministrative dutiesbusiness communicationcopying

Soft Skills

flexibilityproblem-solvingorganizational skillstime managementinterpersonal skillsteam-orientedcommunication skills

Certifications

High School DiplomaGEDAssociates Degree