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About the role
Key responsibilities & impact- Manage complex calendars, scheduling meetings, appointments
- Handle Travel arrangements, invoice management, personal agenda and events
- Prepare materials for meetings, including presentations, reports, and briefing documents.
- Serve as a gatekeeper and liaison between the Business Head and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Support the planning, execution, and tracking of strategic initiatives and cross-functional projects.
- Develop project plans, timelines, and tracking tools to ensure timely delivery.
- Coordinate with stakeholders across departments to gather updates and remove roadblocks.
- Monitor project progress and provide regular status updates to leadership.
- Assist in prioritizing initiatives aligned with business objectives.
- Coordinate internal communications and follow-ups on key action items.
- Support process improvement and operational efficiency initiatives.
Requirements
What you’ll need- **9+ years of experience as an Executive Assistant supporting senior leadership (C Suite Level) - Required**
- **Full English Fluency**
- Excellent written and verbal communication skills in English and Spanish.
- Exceptional attention to detail and follow up on agenda items
- Proven experience in project coordination or project management.
- Strong organizational, multitasking, and time management skills.
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
- Ability to work independently, prioritize effectively, and thrive in a fast-paced environment.
Benefits
Comp & perks- Competitive salary and performance-based bonuses
- Comprehensive benefits package
- Career development and training opportunities
- Flexible work arrangements (remote and/or office-based)
- Dynamic and inclusive work culture within a globally reknowned group
- Private Health Insurance
- Pension Plan
- Paid Time Off
- Training & Development
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project coordinationproject managementcalendar managementinvoice managementpresentation preparationreport preparationbriefing document preparationprocess improvementoperational efficiency
Soft Skills
attention to detailcommunication skillsorganizational skillsmultitaskingtime managementdiscretionprofessionalismindependenceprioritizationstakeholder management