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ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
project coordinationproject managementcalendar managementinvoice managementpresentation preparationreport preparationbriefing document preparationprocess improvementoperational efficiency
Soft Skills
attention to detailcommunication skillsorganizational skillsmultitaskingtime managementdiscretionprofessionalismindependenceprioritizationstakeholder management
Tools & Technologies
Microsoft OfficeExcelPowerPointOutlook
Industry Keywords
C Suite Levelstrategic initiativescross-functional projectsinternal communicationsstatus updates
About the role
Key responsibilities & impact- Manage complex calendars, scheduling meetings, appointments
- Handle Travel arrangements, invoice management, personal agenda and events
- Prepare materials for meetings, including presentations, reports, and briefing documents.
- Serve as a gatekeeper and liaison between the Business Head and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Support the planning, execution, and tracking of strategic initiatives and cross-functional projects.
- Develop project plans, timelines, and tracking tools to ensure timely delivery.
- Coordinate with stakeholders across departments to gather updates and remove roadblocks.
- Monitor project progress and provide regular status updates to leadership.
- Assist in prioritizing initiatives aligned with business objectives.
- Coordinate internal communications and follow-ups on key action items.
- Support process improvement and operational efficiency initiatives.
Requirements
What you’ll need- **9+ years of experience as an Executive Assistant supporting senior leadership (C Suite Level) - Required**
- **Full English Fluency**
- Excellent written and verbal communication skills in English and Spanish.
- Exceptional attention to detail and follow up on agenda items
- Proven experience in project coordination or project management.
- Strong organizational, multitasking, and time management skills.
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
- Ability to work independently, prioritize effectively, and thrive in a fast-paced environment.
Benefits
Comp & perks- Competitive salary and performance-based bonuses
- Comprehensive benefits package
- Career development and training opportunities
- Flexible work arrangements (remote and/or office-based)
- Dynamic and inclusive work culture within a globally reknowned group
- Private Health Insurance
- Pension Plan
- Paid Time Off
- Training & Development