Executive Assistant
Capella Space
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $77,639 - $120,068 per year
Job Level
Mid-LevelSenior
About the role
- Provide high-level administrative support to an executive leader, including calendar management, travel arrangements, meeting coordination, and correspondence.
- Serve as a liaison between executives, internal teams, and external partners.
- Prepare reports, presentations, and briefing materials for meetings and events.
- Support the planning and execution of strategic projects and initiatives.
- Conduct research and gather information to inform executive decision-making.
- Proactively identify opportunities to improve processes and drive efficiency.
- Handle confidential information with discretion and professionalism.
- Participate in and occasionally lead special projects with cross-functional teams.
- Serve as a culture carrier and thought partner, gradually taking on more strategic duties.
Requirements
- Bachelor’s degree. MBA preferred.
- 5+ years of experience supporting an executive leader(s)
- Effective project management experience
- Demonstrated interest in executive operations or strategy career path
- Expert knowledge for technology tools and systems
- Exceptional organizational and time-management skills; ability to manage multiple priorities.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and integrity.
- Proactive, resourceful, and eager to learn.
- Willingness and ability to travel frequently, including internationally.
- Comfortable working in a fast-paced, dynamic environment with shifting priorities.
- Demonstrated interest in leadership, business operations, or project management is a plus.
- Experience with productivity tools.
- To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), Capella Employees must be a U.S. citizen, lawful U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum, or be eligible to obtain the required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce, as applicable.
Benefits
- We provide extensive medical coverage, including strong vision and dental plans, flexible spending accounts, and additional supplemental health options.
- 401K Plan to invest in your long-term retirement goals
- Generous Parental Leave
- Paid Flexible Time Off Policy
- Lifestyle Spending Account
- Commuter & Parking Benefits
- Mental Health Resources
- Monthly Phone Stipend
- Daily provided lunches and stocked kitchens.
- Furry friends? We’ve got you covered with dog-friendly work environment & them with pet insurance options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementcalendar managementtravel arrangementsmeeting coordinationreport preparationpresentation preparationbriefing materials preparationresearchprocess improvementexecutive operations
Soft skills
organizational skillstime-management skillswritten communicationverbal communicationprofessionalismdiscretionintegrityproactivityresourcefulnessadaptability
Certifications
Bachelor's degreeMBA