Admin Assistant, Product & Privacy Legal
Canva
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇦🇺 Australia
Visit company websiteJob Level
JuniorMid-Level
About the role
- Master the Day-to-Day: Triage Jira tickets and support our smart-triage workflows, keeping requests flowing to the right lawyer.
- Be the Ultimate Connector: You’ll become the team’s central hub — the person everyone trusts to route requests, manage follow-ups, and ensure the right information gets to the right people at the right time.
- Design & Create: Bring legal content to life by formatting documents, decks and training materials in Canva, maintaining Confluence and Google Drive resource pages, and making complex information look effortless and beautiful.
- File, Document & Knowledge Management: Own the details that keep our team running smoothly — organising documents, managing folder structures, coordinating e-signatures, naming and filing conventions, and keeping knowledge bases tidy and up to date.
- Billing & Contract Support: Support the smooth running of our e-billing ecosystem: onboarding vendors, setting up matters, tracking invoices, coordinating with external counsel, and following up approvals in Brightflag.
- Event Orchestrator: Plan and execute the moments that matter: team meetings, bonding activities, annual offsites, external law firm events, and Force for Good activities.
- Program Manager: Partner with the Group Lead, Admin Business Partner and P&P Leadership to plan and track goals.
- Onboarding Champion: Support onboarding new teammates by preparing and updating onboarding decks, centralising resources, and ensuring new joiners feel welcomed, equipped, and able to hit the ground running.
- Mail, Couriering & Notary Support: Handle incoming mail, scanning and notifying the right people, coordinating couriers, and arranging notaries for time-sensitive or jurisdiction-specific documents.
- Keep the Team Flowing: Coordinate cards, celebrations, gifts, and team moments.
Requirements
- 2-4 years of business operations, executive support, paralegal or admin business partner experience
- You handle sensitive information with absolute professionalism
- You communicate respectfully and have growth mindset receiving feedback
- You see tasks through and bring solutions, not just problems
- You’re flexible due to our global team when it comes to connection
- You can already use Canva and have an eye for aesthetic design
- You use AI tools and are eager to learn more to make yourself and your team more productive
- Tech company experience preferred - You've worked in fast-paced environments supporting busy leaders in legal, operations, or compliance-focused teams
- Project management skills - You have strong collaboration abilities and experience in stakeholder management across multiple functions
- Confidentiality is sacred - You understand that in legal environments, discretion isn't optional
- Details matter deeply - Mismatched fonts make your eye twitch, and you'd never leave work unfinished
- Relationships are everything - You build rapport quickly and know exactly who needs what information when
- Problems are puzzles - You see inefficient processes and immediately start designing solutions
- Anticipation is your superpower - You're always two steps ahead, preventing issues before they happen.
Benefits
- Equity packages - we want our success to be yours too
- Inclusive parental leave policy that supports all parents & carers
- An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
- Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
business operationsexecutive supportparalegal experienceadmin business partner experienceproject managementdocument managemente-billing supportknowledge managementevent planningstakeholder management
Soft skills
professionalismcommunicationflexibilitycollaborationdiscretionattention to detailrelationship buildingproblem-solvinganticipationgrowth mindset