Intellectual Property Administrator

Canon EMEA

Intellectual Property Administrator at Canon handling patent submissions and compliance. Responsible for communication with internal and external stakeholders in a hybrid work environment.

Posted 7/1/2026full-timeUxbridge • 🇬🇧 United KingdomMid-LevelSenior💰 £37,045 per yearWebsite

About the role

Key responsibilities & impact

Docket all incoming deadlines and official actions from patent offices
Maintain accurate records of patent portfolios, including application status, deadlines, and correspondence. Enter and update data in the IP management system
Monitor and track patent deadlines, ensuring timely action and compliance with legal requirements. Assist in maintaining docketing systems and generating reminders.
Draft and send routine correspondence; communicate with internal and external stakeholders to gather required information.
Provide general administrative support to the IP team, including saving emails, reporting to clients and processing invoices.
Prepare and file patent applications and related documents with national and international patent offices (e.g., UKIPO, EPO, WIPO); Assist in coordinating deadlines for patent filings and responses.

Requirements

What you’ll need

Previous experience providing legal or administrative support; exposure to Intellectual Property (IP), Patents, or Trademarks is advantageous but not essential.
Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
Exceptional attention to detail and a high level of accuracy.
Clear and confident written and verbal communication skills.
Strong proficiency in Microsoft Office applications (Word, Excel, Outlook).
Ability to work well under pressure, demonstrating both teamwork and the initiative to work independently when required.
Professional working proficiency in English; additional European language is desirable.
CIPA qualification is preferred but not essential.

Benefits

Comp & perks

Enjoy hybrid working (3 days in office, 2 from home)
Benefit from flexible hours, professional development, and a wide range of perks
Minimum of 25 days of personal holiday per year with up to 5 days of available holiday purchase
Access a competitive salary, wide-ranging benefits, a generous pension scheme and up to 38% discount on Canon products
Great transport links- Elizabeth Line and Stockley Park low-cost Shuttle Bus and free parking on site

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Patent DocketingData EntryDeadline MonitoringDocument FilingLegal Compliance

Soft Skills

Attention to DetailTime ManagementWritten CommunicationVerbal CommunicationTeamwork

Certifications

CIPA Qualification