HR & Payroll Specialist
Canon Business Process Services
full-time
Posted on:
Location Type: Hybrid
Location: Malta International Airport • Malta
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About the role
- Administering HR related documentation, such as contracts of employment, applications for work permits, national insurance, and enrolling employees with the respective, national authorities etc.
- Maintain the Malta tracker sheet containing key employee information, including onboarding, terminations, contract modifications, and work permit details.
- Draft and issue Modification agreements for both employees and contractors as required
- Manage the resignation process by acknowledging employee notices, issuing formal responses, and ensuring all HR and payroll records are accurately updated.
- Collect, verify, and input accurate payroll data into the system for Malta, ensuring all information is complete and ready for Payroll Supervisor review and final processing
- Acting as a main point of contact for VistaJet employees on payroll queries.
- Ensure Payroll databases, such as Shireburn, are consistently updated and accurate, including records for new hires, employee changes, compensation, and related documentation.
- Updating vacation and sick leave for all employees.
- Manage FS3s, CFR receipts, and other related documentation, ensuring accurate processing and record-keeping.
- Liaising with the rest of the HR team in various HR and Payroll related activities and projects.
- Performing other HR general duties as assigned.
Requirements
- Experience of a payroll environment.
- Experience with Shireburn would be advantageous, but not essential.
- Organised and meticulous in the performance of duties.
- The ability to coordinate a number of activities simultaneously (multi-tasking).
- Fluency in English is essential.
Benefits
- Health insurance
- Flexible working hours
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
payroll processingdata entrycontract managementemployee onboardingrecord-keepingmodification agreementsvacation trackingsick leave managementHR documentationmulti-tasking
Soft skills
organisedmeticulouscommunicationcoordinationattention to detail