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Product Operations Administrator
CandleScienceProduct Operations Administrator responsible for executing product launches and maintaining product data and integrity at CandleScience. Collaborating with cross-functional teams to ensure successful product lifecycle management.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in product lifecycle coordination and project management, ensuring accurate data maintenance and effective cross-functional collaboration. Proficient in utilizing project management tools and software to enhance operational efficiency and support product launches.
Highest-signal resume keywords
Product Lifecycle CoordinationProject ManagementData Accuracy MaintenanceCross-Functional CollaborationProcess Improvement
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Product OperationsProject CoordinationEcommerce ManagementContent Management SystemsWorkflow AutomationTask TrackingData AuditingInventory ManagementDocumentation ManagementSKU Management
Soft Skills
Attention to DetailOrganizational SkillsCommunication SkillsCollaboration SkillsInitiative
Tools & Technologies
ClickUpSolidusDeposcoMicrosoft OfficeGoogle Workspace
Industry Keywords
Consumer ProductsManufacturingEcommerceProduct LaunchOperational Efficiency
About the role
Key responsibilities & impact- Supports the execution of product launches from product approval through publication on the CandleScience ecommerce platform.
- Provides timely status updates to stakeholders regarding product launches, changes, delays, risks, and new developments.
- Maintains SKU information, digital assets, and product documentation within Solidus, Deposco, and other business systems with a high level of accuracy and attention to detail.
- Supports project workflows, timelines, and task tracking within ClickUp or similar project management platforms to enable effective cross-functional execution.
- Identifies operational bottlenecks and proposes workflow or automation enhancements to increase team efficiency and launch throughput.
- Monitors inbound product shipments and production boards, identifying and escalating potential timeline risks to the Product Operations & Lifecycle Manager.
- Audits and maintains product data, documentation, and related information to ensure accuracy across systems.
- Coordinates the handoff of product samples to the Photography Team and ensures final assets are accurately associated with ecommerce listings.
- Ensures the Operations Team has the product information, documentation, and data needed for labeling, production, and fulfillment.
- Supports launch-day readiness by coordinating required documentation, marketing assets, inventory availability, and other operational requirements.
- Administers the Post-Launch Retrospective process by scheduling meetings, gathering feedback, and organizing information for review by the Product Operations & Lifecycle Manager.
- Maintains SOP documentation and ClickUp workflows based on processes established by the Product Operations & Lifecycle Manager.
- Performs other related duties as assigned by supervisor.
Requirements
What you’ll need- Bachelor’s degree or equivalent experience, with 2-4 years of experience in product operations, project coordination, ecommerce, manufacturing, consumer products, or related fields.
- Strong understanding of product lifecycle coordination, project tracking, and cross-functional workflows.
- Proven ability to prioritize multiple tasks and deadlines while maintaining exceptional attention to detail.
- Experience maintaining accurate business data across multiple software platforms.
- Familiarity with ClickUp, Solidus, Deposco, Microsoft Office, Google Workspace, or similar business applications.
- Experience with content management systems (CMS) and maintaining website content.
- Demonstrated ability to learn new software platforms and tools independently.
- Excellent written and verbal communication skills.
- Ability to collaborate effectively across multiple departments and build strong working relationships.
- Strong organizational skills, initiative, and demonstrated mindset for continuous process improvement.
Benefits
Comp & perks- Big company benefits with small company culture! We provide comprehensive medical, dental, and vision coverage with low deductibles.
- All employees receive employer match for retirement contributions of up to 3% of annual earnings.
- We have liberal vacation policies and offer additional benefits including technology stipends, gym memberships, and company-paid life insurance.
- Employee assistance program
- Paid time off (Vacation & Sick)
- Referral program
- 401(k)
- 401(k) matching
- Dental insurance
- Medical insurance
- Vision insurance
- Life insurance