Executive Assistant

Cancer Specialists of North Florida

Executive Assistant providing comprehensive support to multiple senior leaders in a busy Specialty Practice. Ensuring efficient management of schedules and handling confidential information with discretion.

Posted 4/29/2026full-timeJacksonville • Florida • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, coordinating travel, and preparing itineraries.
Support special projects for the executive team by conducting research, compiling data, and preparing summary reports and presentations.
Serve as the primary point of contact for internal and external communications directed to the executive team, screening and directing calls and messages professionally.
Manage incoming and outgoing mail, emails, and correspondence, ensuring timely processing and distribution.
Coordinate logistics for executive meetings, including agendas, materials, conference room setup, and follow-up actions.
Run errands off-campus as needed to support the executive team’s operations and requirements.

Requirements

What you’ll need

High school diploma or equivalent
Proven experience as an Executive Assistant supporting senior executives or leadership teams
Exceptional organizational, multitasking, and time-management skills
Advanced written and verbal communication skills, with keen attention to detail
Proficiency in office software (Word, Excel, PowerPoint, Outlook, or equivalent tools)
Ability to manage confidential information with discretion and professionalism
Strong problem-solving skills and ability to work independently.

Benefits

Comp & perks

Salary is commensurate with experience and qualifications.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting schedulingtravel coordinationdata compilationreport preparationpresentation preparationmail managementemail correspondencelogistics coordinationconfidential information management

Soft Skills

organizational skillsmultitaskingtime-management skillswritten communicationverbal communicationattention to detaildiscretionproblem-solving skillsindependence

Certifications

high school diplomaequivalent qualification