Canadian Journalism Foundation

Chief of Staff

Canadian Journalism Foundation

full-time

Posted on:

Origin:  • 🏈 Anywhere in North America

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Job Level

Lead

Tech Stack

Web3

About the role

  • Serve as a key strategic partner to the Managing Director, driving operational effectiveness, internal coordination, and leadership support across the foundation
  • Organize and streamline internal processes, track critical initiatives, manage planning cycles, and ensure teams are aligned and delivering
  • Design and lead regular team meetings, daily standups, and internal check-ins
  • Create and manage systems for project tracking, OKRs, and cross-team accountability
  • Ensure Slack, Notion, and other internal tools are organized, up to date, and useful
  • Oversee progress toward deliverables and keep stakeholders aligned and on track
  • Drive improvements to internal processes and workflows, recommending adjustments as needed
  • Maintain visibility into all active initiatives across teams and support coordination between technical, program, and leadership functions
  • Hire and manage project or program managers as the organization grows; design and lead planning sessions, offsites, and away days as needed
  • Act as a sounding board to the Managing Director; surface risks, blind spots, and missed opportunities and contribute to leadership planning
  • Assist with communication across internal and external stakeholders; prepare materials and facilitate discussions
  • Success measured by teams aligned and delivering on time, efficient internal tools and systems, supported leadership, clear communication, and smooth company rituals/processes

Requirements

  • Strong background in project and program management, with experience in consulting or agency practices. Although Walrus Foundation does have have Clients it does require someone with experience of consequences of missing deadlines, how to kick off workstreams and progress them in a timely and focused manner, with a sense of urgency
  • Experience in startup environments helpful to demonstrate an understanding of perfect is the enemy of good, but judgement in what does need to be high calibre and what can evolve over time is essential
  • Demonstrated ability to manage complex, cross-functional projects on tight timelines
  • High emotional intelligence and confident interpersonal skills
  • Comfortable stepping into a range of responsibilities — from running meetings to unblocking teams
  • Excellent organizational habits and attention to detail
  • Experience with planning frameworks (OKRs, KPIs) and common tools (Slack, Notion, dashboards)
  • Experience of communicating and managing many different stakeholders, at different levels, all with different priorities and calls on their attention
  • Ability to put together good looking and thoughtful presentations and documents quickly
  • Experience in Web3, crypto, or open-source ecosystems (preferred)
  • Familiarity with team operations, leadership planning, and internal tooling design (preferred)
  • Prior experience in a Chief of Staff, BizOps, or operations-focused leadership role (preferred)