Project Manager I, Mobility Grants

CALSTART

Project Manager I supporting Clean Mobility Options by managing reimbursement workflows and coordinating with awardees at CALSTART. Enhancing program efficiency and reporting through Salesforce and data management.

Posted 4/20/2026full-timePasadena • California • 🇺🇸 United StatesMid-LevelSenior💰 $30 - $36 per hourWebsite

About the role

Key responsibilities & impact

Provide essential support for the Clean Mobility Options (CMO) Pilot Program by managing reimbursement workflows, maintaining program data systems, and supporting awardee coordination.
Integrate voucher processing with Salesforce-based data tracking, import and export management, and reporting to enhance program efficiency and transparency.
Assist with cohort coordination, ensuring program management staff remain updated on awardee needs and progress.
Maintain accurate and up-to-date Salesforce and Airtable records for voucher reimbursement tracking, awardee activities, and reporting.
Support data transparency, validation, and synthesis by reviewing and documenting analytics outputs developed by CALSTART’s Data and Analytics team.
Use Salesforce, Airtable, and intermediate- to advanced-level Excel tools to translate quantitative outputs into clear qualitative insights, dashboards, and reports.
Provide guidance and resources to support awardees navigating reimbursement and documentation requirements.
Support planning and coordination of cohort meetings by collecting feedback and identifying emerging needs or challenges.

Requirements

What you’ll need

Experience in reimbursement, data management, or operational tracking.
Proficiency with Salesforce or similar CRM or database systems.
Experience building reports and maintaining accurate data workflows.
Familiarity with CARB or state-funded grant programs.
Experience with voucher-based or grant reimbursement systems.
Understanding of transportation equity and clean mobility programs.

Benefits

Comp & perks

100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance
Retirement plan with generous company contributions
FSA for Health and Dependent Care
3 weeks of vacation time in the first year of employment
11 paid company holidays
paid sick time
paid family leave
more!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data managementreimbursement workflowsreport buildingdata validationdata synthesisquantitative analysisqualitative insightsvoucher processinggrant reimbursement systemstransportation equity

Soft Skills

coordinationcommunicationfeedback collectionproblem identificationguidance provision