Calor Ireland

Accounts Payable Administrator – 9 Month Contract

Calor Ireland

contract

Posted on:

Location Type: Hybrid

Location: Dublin • 🇮🇪 Ireland

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Job Level

Mid-LevelSenior

Tech Stack

ERP

About the role

  • Processing Invoice/credit notes o Invoice review and approvals.
  • Processing of payments, including multi-currency payments.
  • Handling of queries from suppliers.
  • Adherence to procedures and processes aimed at achieving improved/best AP practice.
  • Performing the AP monthly close and preparing monthly creditor accrual listings.
  • Reconciliation of some balance sheet accounts.
  • Investigation and correction of rejected payments.
  • Supplier reconciliations.
  • Processing of intercompany charges.
  • Sub-contractor tax returns.
  • Data Management & vendor account maintenance.
  • Credit Card reconciliations.
  • Preparation of month end reports.
  • Provide support & assistance to other finance departments.
  • Other ad hoc duties as delegated by the Supervisor.
  • Ensure that health and safety of yourself and your colleagues is a priority in everything that you do - log Health and Safety conversations, as appropriate focusing on either an ‘unsafe condition’ where we see something that could cause injury to a person or an ‘unsafe act’ which is something that someone does that can lead to injury.
  • To deliver excellence in customer experience (CX) by embodying Calor’s values and upholding the standards of accountability, seamless service, and curiosity.
  • The successful candidate will be an effective contributor to the company’s control regime by being vigilant re duplicate invoices, attempted frauds, etc. working closely with Procurement department & suppliers, ensuring our processes operate at an optimal level.
  • Helping to adhere to scheduled pay runs and minimising the use of ad-hoc, urgent payments.
  • Supporting the standardisation and improvement of processes, procedures, controls, and systems. This may include automation of processes and activity where there is a business case for doing so.

Requirements

  • A minimum of 3 years’ experience working in AP in a high-volume dynamic environment is essential.
  • General knowledge of accounting practices including processing invoices for payment, journal entries, account reconciliation and analysis.
  • Must have knowledge of principles, practices, regulations, and procedures as they relate to purchasing and accounts payable.
  • Hands on proficiency, knowledge, and use of Navision ERP with proven ability to enhance PTP systems.
  • Experience and understanding of the PTP process.
  • Multitask & hands on experience using online banking for arranging payment runs, including foreign currency transactions and preferably with knowledge of sweeping.
  • Excellent computer skills i.e. Word, Excel.
  • Ability to work within a team but also to work on own initiative.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Possess a high level of attention to detail in all aspects of the position.
  • Customer First Mindset: Prioritizes customer needs and ensures their concerns are addressed with empathy and care.
  • Experience in multi company/Group environment is an advantage.
Benefits
  • Annual Leave entitlement starts at 22 days and increases with service level, plus 2 additional company days.
  • Subsidised Canteen facilities, Pension Scheme, Maternity Benefit, Income Protection and Life Assurance are among the valuable services available to our employees.
  • We offer an Employee Assistance Programme (EAP) and a Cycle to Works scheme to contribute to our employee's health and wellbeing, with our EAP also made available to the employee's immediate family.
  • Permanent employees are eligible for Professional Development Programmes to further develop themselves and we support our employees with 1 paid day off annually to engage in Volunteering activities.
  • Free Car Parking facilities available at all locations, including EV charging

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
invoice processingpayment processingaccount reconciliationjournal entriesdata managementcredit card reconciliationsupplier reconciliationsub-contractor tax returnsmulti-currency paymentsPTP process
Soft skills
attention to detailinterpersonal skillscommunication skillscustomer serviceteamworkinitiativeproblem-solvingadaptabilitytime managementcuriosity