Administrative Assistant

• Manage daily calendars for multiple Sales Vice Presidents, ensuring optimal scheduling and time management.
• Pull and analyze reports from Salesforce, Power BI, and other sources to support business operations and strategic decision-making.
• Utilize Excel to organize, manipulate, and visualize data using advanced functions such as formulas (e.g., VLOOKUP, SUMIFS), conditional formatting, and scripts.
• Leverage AI tools (e.g., Copilot) to perform preliminary research, summarize content, and draft communications including emails, Chatter posts, and letters.
• Conduct research and prepare presentations and documents, handling sensitive information with discretion and confidentiality.
• Assist in planning and executing company events and conferences with expected travel at least once a year.
• Source goods and services, generate purchase requisitions, and process invoices for payment.
• Evaluate requests based on available resources and data, clearly communicating limitations or constraints when necessary.
• Learn and understand team processes to proactively identify opportunities for efficiency and workflow improvements.
• Collaborate with Executive Assistants to address requests and inquiries from the executive team.
• Provide backup support to Administrative and Executive Assistant team members as needed.
• Coordinate travel arrangements, prepare detailed itineraries, and confirm logistics.
• Submit and reconcile monthly expense reports with accuracy and timeliness.
• Create and manage distribution lists, organizational charts, and other administrative systems.
• Maintain and update Chatter groups within Salesforce to support team communication and collaboration.
• Execute various projects assigned, ensuring timely and high-quality delivery.

Administrative Assistant – Sales

Administrative Assistant

Customer Support & Administrative Assistant, Solar Industry Experience Preferred

Senior Administrative Assistant