Administrative Assistant – Sales
Calix
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $50,400 - $96,600 per year
About the role
- Manage calendars for multiple Vice Presidents, ensuring accurate scheduling and prioritization.
- Coordinate travel arrangements, including booking, creating itineraries, and confirming logistics.
- Prepare and reconcile expense reports in a timely manner.
- Source products and services, create purchase requisitions, and process invoices for payment.
- Conduct research and prepare reports, maintaining strict confidentiality with sensitive information.
- Maintain administrative systems, including distribution lists, organizational charts, and related resources.
- Update and manage Salesforce Chatter groups to support team communication.
- Assist with planning and execution of company events and conferences.
- Collaborate with peers to address requests and inquiries from the executive team.
- Provide backup support to other Administrative Assistants when necessary.
- Execute special projects and tasks assigned.
Requirements
- High school diploma or general education degree (GED) required.
- Associate degree in Business Administration preferred.
- 3+ years’ experience as an Administrative Assistant.
- Excellent time management and interpersonal skills.
- Strong written and verbal communication skills.
- Project management experience.
- Solid organizational skills with the ability to multi-task.
- Comfortable with routinely shifting demands.
- High degree of attention to detail.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint), Adobe Acrobat, and social media web platforms.
- Experience with Salesforce and Chatter a plus.
Benefits
- As a part of the total compensation package, this role may be eligible for a bonus.
- Health insurance
- Flexible work arrangements
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementexpense report reconciliationcalendar managementtravel arrangement coordinationresearch and report preparationpurchase requisition processinginvoice processingmulti-taskingattention to detailadministrative system maintenance
Soft skills
time managementinterpersonal skillswritten communicationverbal communicationorganizational skillsadaptabilitycollaborationconfidentialitysupportive teamworkexecutive support
Certifications
high school diplomaGEDassociate degree in Business Administration