California Medical Evaluators

Accounts Payable

• Assist in facilitating post-merger integration of accounts payable processes across MDpanel subsidiaries
• Set up new vendors and maintain current and accurate vendor records within the accounting system, including W-9s, addresses, and other required information
• Receives and verifies vendor invoices; confirms the validity of invoices with appropriate department lead (mid or senior-level manager or executive management, as necessary)
• Facilitate payment of vendors, ACH, Checks and Wires, which may include verification of federal ID numbers, and resolve discrepancies and perform audits, if necessary
• Collaborate with the Accounting Supervisor and Finance Manager on account reconciliations and expense analysis
• Receives and verify expense reports; reconcile expenses and other financial reports with account balances and other office records as well as departments (Cost-Centers) across MDpanel
• Assists with accounting records keeping and ledgers by reconciling monthly statements and transactions
• Management and administration of vendor invoices, contracts, and other related records
• Assist in monthly and year close processes
• Assist with accounts Payables and special projects, as necessary
• Prepare annual 1099 filings and support year-end compliance activities
• Receive and manage all Accounts Receivable and Finance mail
• Organize Incoming AR/Finance mail, including payments and related correspondence
• Apply incoming paper check payments to open Accounts Receivable items within the finance system
• Match incoming paper correspondence to open AR records within the finance system
• Prepare and deposit checks in accordance with established procedures
• Scan and electronically archive payments and correspondence
• Prepare and mail outgoing correspondence and payments as required
• Other related duties as assigned.

AR/AP Associate