Operations Coordinator

CALIFORNIA IMMIGRANT POLICY CENTER

Operations Coordinator assisting California Immigrant Policy Center with day-to-day administrative operations. Collaborating across teams to ensure logistical support for events and office management.

Posted 5/20/2026full-timeFresno • California • 🇺🇸 United StatesJuniorMid-Level💰 $71,106 - $78,488 per yearWebsite

About the role

Key responsibilities & impact

Assist with logistical support for staff meetings and retreats, and organizational special events, be they virtual, in-person, or a hybrid of the two. This includes venue bookings, food orders, travel arrangements, day-of set up and clean-up as needed
Collect quotes from vendors and present recommendations for CIPC events, regional convenings, fundraisers in Sacramento and Central Valley
In collaboration with the Operations team, coordinate staff travel, including accommodations and flights
Help the Operations Manager to track and update event budgets, and support expense tracking and bill submissions
Maintain office equipment and furnishings, ensuring a generally clean and welcoming space for the Fresno and Sacramento offices
Interface with property managers and security personnel for the Fresno and Sacramento offices
Safety, earthquake, and fire monitor for the office. Work with Fresno and Sacramento building management to stay updated on available safety trainings for staff.
Handle office inventory and ordering of office and kitchen supplies for the Fresno and Sacramento offices
Preparing workspace for incoming Fresno and Sacramento staff
Assist staff with parking needs by managing relationships with parking vendor and other service providers
Manage and distribute incoming and outgoing mail and packages
Maintain a clean and organized workspace; ensure the Fresno and Sacramento offices operate in a safe, organized, and efficient manner
Implement office policies and procedures, and update policies as needed with the approval of the Executive Team
Assist the HR and Operations Manager in ensuring that CIPC abides by all OSHA requirements
Track and maintain office tech inventory
Work with external IT support to resolve computer and network problems, manage organizational phone system, staff email accounts, photocopier requests, and updates
Process professional development requests
Support organizational culture and wellness initiatives
Represent the CIPC at organizational functions and events
Co-build a healthy team culture and work environment at CIPC
Support fundraising efforts led by the development team, including tracking, communication, and follow up with donors, sponsors, and organizational members in support of CIPC’s fundraising; Support Executive and development teams tracking deliverables and programmatic activities supported by grants and other giving.
Other responsibilities as assigned.

Requirements

What you’ll need

Minimum of two years of experience in administrative, operations or finance work in a nonprofit organization required;
Experience maintaining effective working relationships across departments;
Strong verbal and written communication skills;
Proficiency in various computer programs and online platforms (Gmail, Google Drive, Dropbox, Slack, etc.);
Strong organizational skills and ability to thrive in a fast-paced setting while maintaining precise attention to priorities, formats, procedures, details and quality;
Strong ethical sense to handle highly confidential HR, finance and development information is required;
Excellent critical thinking and problem-solving skills, and superior attention to detail.
Occasional night/weekend hours and overnight travel within the state are required. Advance notice will be given;
Ability to lift 20-30 pounds, sit and stand for extended periods is required.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and Google Drive (Docs, Sheets, Presentations, etc.);
Proficiency in non-English languages spoken by Latinx, Asian, Pacific Islander, African, Caribbean, and Middle Eastern communities is a plus.

Benefits

Comp & perks

Paid medical, dental, vision, and life insurance (100% of employee premium; 75% for dependents)
3% employer contribution to 401(k) retirement plan
Commuter benefit or paid parking access
Monthly reimbursement for cell phone and internet usage
$1,500 annual professional development allowance
4-week paid sabbatical after 7 years of service
Generous paid time off policy
Up to 26 paid holidays annually (including summer and winter collective breaks)
Vacation accrual: Year 1: 10 days After Year 1: 15 days After Year 4: 20 days
6 personal days per year

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event coordinationbudget trackinginventory managementsafety monitoringproblem-solvingconfidential information handlingprofessional development processing

Soft Skills

strong communication skillsorganizational skillsattention to detailcritical thinkingrelationship managementteam culture buildingethical judgment