Technical Records Administrator

CAE USA

Records Administrator supporting all facets of record-keeping in Corporate Aviation. Ensuring compliance with FAA and FAR guidelines at CAE Lake Nona Training Center.

Posted 6/3/2026full-timeOrlando • Florida • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Build and maintain Pilot Training Folders
Ensure Company specific training documents are available to each Program
Prepare Maintenance training and Advanced Airmanship records
Distribute appropriate training documents as necessary
Complete all normal and custom client course completion documents
Ensure all training folders pass FAA and FAR guidelines
Maintain database of pilot and client completed records
Works with instructors and check-airmen to ensure paperwork is received and processed correctly.
Assist internal and external clients with training records requests
Additional duties as required

Requirements

What you’ll need

High School Diploma (or equivalent)
Associates or Bachelor’s degree in Aviation Science or Administration preferred
2-3 years of experience in Corporate Aviation strongly desired
1-3 years of relevant experience in airlines records keeping, FBO operations, and planning
Excellent phone & customer service
Ability to maintain strong customer orientation under adverse circumstances
Organized and a team player with ability to maintain composure under pressure
Ability to concentrate and work in a fast paced environment
Punctual, professional, outgoing personality
Ability to multi-task, detail oriented, self-motivator who can complete tasks with minimal supervision
Able to Work overtime, weekend and evening hours if necessary
Must be able to sit for long periods of time
Must be able to file and adapt quickly and work well within a new environment
Strong knowledge & experience using Microsoft Windows, Word, Adobe, Excel and Internet Explorer programs

Benefits

Comp & perks

medical
dental
vision
401k
stock purchase plan
paid time off

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

records keepingtraining documentationFAA guidelinesFAR guidelinesdatabase managementcourse completion documentationmaintenance trainingadvanced airmanship records

Soft Skills

customer serviceorganizational skillsteam playerability to work under pressuremulti-taskingdetail orientedself-motivatorstrong customer orientationpunctualityoutgoing personality

Certifications

High School DiplomaAssociates degree in Aviation ScienceBachelor’s degree in Aviation Science