Construction Bookkeeper

C9 Teams

Construction Bookkeeper & Admin Assistant in remote role for Victorian residential building company. Manage bookkeeping in Xero and provide vital administrative support to project managers and clients.

Posted 5/25/2026full-timeRemote • 🇦🇺 AustraliaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage day-to-day data entry, transactions, and daily reconciliation of bank accounts and credit cards in Xero.
Receive, code, and process trade supplier invoices, ensuring costs are accurately assigned to the correct build site/job codes.
Prepare client invoices based on stage-payment progress claims and monitor incoming payments.
Onboard new suppliers, verify bank details, process regular trade payments, and maintain records for the Taxable Payments Annual Report (TPAR).
Calculate payroll, manage superannuation contributions, and prepare accurate figures for BAS/IAS lodgments.
Manage the central company inbox, responding to general inquiries and routing supplier quotes or client emails to the right team member.
Act as a key point of contact for site supervisors, subcontractors, and suppliers to follow up on missing delivery dockets or paperwork.
Draft formal correspondence, build contracts, and client variations using company templates as directed by management.
Keep digital client folders, building permits, and project documentation organized and up to date in the company database.
Assist with general administrative tasks, minor scheduling, and overflow support to keep the building pipeline moving smoothly.

Requirements

What you’ll need

Minimum 2–3 years of dual experience handling both bookkeeping and administrative support within the Australian building, construction, or trade sectors.
Advanced proficiency with Xero
Highly proficient in Microsoft Office 365 (Advanced Excel for data tracking/reconciliation, Word, Outlook, OneDrive, and SharePoint)
Good understanding of Australian construction workflows, basic GST rules for trades, and general office administration.
Exceptional written and verbal English communication skills with a professional, confident manner.
Brilliant multitasking ability—able to pause data entry to handle an urgent admin request without losing accuracy.
Meticulous attention to detail and high integrity when handling sensitive financial data.
Proven capability in effectively using Generative AI and automation tools to enhance daily output, draft communications, and optimize administrative processes.

Benefits

Comp & perks

Reliable high-speed internet connection
Power/internet backups
Quiet, dedicated home office space

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entrybookkeepingpayroll calculationBAS lodgmentsGST rulesfinancial reconciliationinvoice processingcontract draftingadministrative supportsupplier onboarding

Soft Skills

communication skillsmultitaskingattention to detailintegrityorganizational skillsprofessionalismproblem-solvingtime managementcollaborationadaptability