Chief of Staff – Growth

BusPatrol

Chief of Staff supporting the Chief Growth Officer at BusPatrol, managing organizational support, executive follow-through, and operational flow in a fast-paced environment.

Posted 4/30/2026full-timeRemote • Florida • 🇺🇸 United StatesLeadWebsite

Tech Stack

Tools & technologies

Switching

About the role

Key responsibilities & impact

Keep the CGO in sync with the organization by tracking decisions, owners, and follow-ups and ensuring they are executed.
Shape and manage the CGO’s schedule and “flow of traffic” so their time is spent on the highest-impact activities.
Coordinate organizational and logistical syncs, offsites, and gatherings related to growth.
Prepare the CGO for key internal and external meetings with concise briefings and ensure clear, timely follow-up.
Act as an orchestrator and integrator, ensuring the right people are prepared, aligned, and accountable around the CGO’s priorities across Sales, Marketing, Customer Success, Finance, Product, and Operations.
Partner with the CGO to define and maintain annual and quarterly growth priorities, including key initiatives and focus areas.
Own and run the CGO’s operating cadence (e.g., leadership meetings, MBRs/QBRs, weekly growth huddles, 1:1s), ensuring agendas, materials, and attendees are aligned to current priorities.
Translate strategic priorities into clear action plans with owners, timelines, and checkpoints; track progress and surface risks, blockers, or trade-offs.
Prepare briefing materials and talking points for Board, executive, and high-stakes internal and external meetings.
Maintain a high-level view of key relationships with agencies, school districts, partners, and internal stakeholders, ensuring the CGO is prepared and follow-ups are closed — without acting as the primary salesperson.
Serve as an organizational extension of the CGO, helping prioritize where they spend their time and shaping the schedule to reflect strategic priorities while minimizing context switching.
Conduct pre-briefs and debriefs for key meetings; capture and track decisions, action items, and follow-ups, ensuring owners are clear, accountable, and reporting back.
Partner closely with any executive assistant support and act as a filter and “traffic controller” for inbound requests, routing items to the right leaders and protecting the CGO’s focus.
Plan, coordinate, and facilitate organizational syncs and gatherings related to growth (e.g., revenue leadership offsites, growth summits, workshops, key customer or partner events).
Design and run effective meetings, including agendas, materials, facilitation support, and clear outcomes.
Act as a connector across Revenue, Product/Technology, Operations, Marketing, and Finance to ensure information flows smoothly and teams are aligned on priorities.
Draft and refine clear, concise internal communications on behalf of the CGO (updates, org changes, priorities, recognition).
Ensure alignment across revenue and growth leadership on goals, metrics, and initiatives; proactively identify and address misalignments.
Support organizational design, headcount planning, and hiring discussions by coordinating inputs, synthesizing perspectives, and driving follow-through on decisions.

Requirements

What you’ll need

7+ years of experience in roles such as Chief of Staff, Executive Officer, Senior Executive Assistant with elevated responsibilities, Business Operations Specialist/Sr. Associate, or similar roles supporting C-level or other highly visible leaders (business or political).
Demonstrated experience organizationally supporting a highly busy, highly executive leader, managing competing priorities, complex calendars, and sensitive information.
Proven track record of driving follow-through on executive decisions and actions across multiple teams and stakeholders.
High level of comfort and capability in communicating with executive stakeholders across multiple business units
Exceptional organization, project management, and time management skills; able to keep many moving pieces aligned without letting details slip.
Strong written and verbal communication skills; able to turn complex, cross-functional input into concise, executive-ready messages.
Ability to travel frequently, sometimes on short notice.
High degree of judgment, discretion, and emotional intelligence; comfortable handling confidential information and navigating sensitive situations.
Comfortable engaging with go-to-market, operations, and growth-oriented teams; prior exposure to B2B, public sector/government, or technology-enabled solutions is a plus but not required.
Bachelor’s degree required; advanced degree (MBA or similar) a plus but not mandatory.

Benefits

Comp & perks

Competitive salary and benefits package
Unlimited PTO
A purpose-driven career, working to protect children and improve public safety
The occasion to participate in BusPatrol’s culture of safety, learning, and teamwork
A team of innovators, committed to leveraging AI and smart technology for social good

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project managementcalendar managementbriefing preparationmeeting facilitationaction plan developmentstakeholder managementorganizational designheadcount planningdecision trackingcommunication drafting

Soft Skills

organizational skillstime managementwritten communicationverbal communicationemotional intelligencejudgmentdiscretionprioritizationcollaborationadaptability

Certifications

Bachelor's degreeMBA