Administration Specialist

Business Link AB

Administration Specialist at Business Link Alberta coordinating office operations and supporting various administrative functions. Aiding financial administration and enhancing internal processes for Alberta entrepreneurs.

Posted 7/13/2026full-timeCalgary • 🇨🇦 CanadaMid-LevelSenior💰 CA$65,000 - CA$75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong capabilities in office administration, financial administration, and human resources processes, with a focus on improving organizational systems and supporting employee management. Proficient in Microsoft 365 and HRIS platforms, ensuring efficient operations and exceptional attention to detail.

Highest-signal resume keywords

Office AdministrationFinancial AdministrationMicrosoft 365 ProficiencyHRIS ExperienceEmployee Onboarding

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounts PayablePayroll ProcessingExpense AdministrationOrganizational SystemsAdministrative Documentation

Soft Skills

Excellent CommunicationCustomer Service SkillsAttention to DetailProfessionalismSound Judgment

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft TeamsMicrosoft SharePointBambooHRZoho CRMQuickBooks Online

Industry Keywords

Business AdministrationHuman ResourcesCorporate ServicesGrant-Funded OrganizationsContinuous Improvement Initiatives

About the role

Key responsibilities & impact

Coordinate day-to-day office operations and workplace administration
Coordinate technology onboarding, equipment, software licensing, and day-to-day IT support with external providers
Process bi-weekly payroll
Support employee onboarding, offboarding, recruitment administration, payroll, and benefits processes
Maintain employee records, administrative documentation, and organizational systems
Assist with planning staff meetings, organizational events, and internal initiatives
Process accounts payable invoices, employee expenses, and vendor payments
Support month-end financial administration and audit preparation
Develop and improve administrative processes, procedures, and documentation
Contribute to organization-wide projects and continuous improvement initiatives

Requirements

What you’ll need

A diploma or bachelor's degree in Business Administration, Office Administration, Human Resources, or a related field (or an equivalent combination of education and experience)
Four to six years of experience in office administration, corporate services, human resources administration, or business operations
Experience supporting multiple administrative functions in a fast-paced environment
Experience with accounts payable, expense administration, or financial administration
Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, and SharePoint)
Experience using HRIS and business systems such as BambooHR, Zoho CRM, QuickBooks Online, or similar platforms
Excellent organizational, communication, and customer service skills
The ability to manage competing priorities while maintaining exceptional attention to detail
Professionalism, sound judgment, and discretion when working with confidential information
Experience supporting payroll, employee benefits, audits, or grant-funded organizations is considered an asset.

Benefits

Comp & perks

Employer-paid extended health and dental benefits
Defined benefit pension plan with employer contributions
Life, disability, and critical illness insurance
Employee Assistance Program
Paid vacation, sick time, and personal days
Annual holiday office closure (December 24-January 1)
Annual professional development allowance