Payroll & Data Verification Assistant

Burnett Therapeutic Services

Payroll & Data Verification Assistant at an Autism and Mental Health Services agency. Ensuring accurate billing, payroll processing, and compliance with documentation requirements.

Posted 6/9/2026full-timeRemote • 🇺🇸 United StatesJunior💰 $20 - $23 per hourWebsite

About the role

Key responsibilities & impact

Manage appointment administration and assist with NPA form updates for Supervisors (SVs) and Program Directors (PDs), primarily during NPA locking periods.
Run daily FLEX reports to identify billing corrections and payroll updates; send locking instructions to new staff.
Send email and text reminders to staff regarding NPA or payroll needs.
Support drive time, mileage, and lunch verification and ensure accurate entry.
Maintain and update the Drive Time/Mileage (DT/M) tracker as corrections are made for graduation programs.
Organize and maintain the Payroll Support Thread, ensuring bi-weekly reports and verifications are accurate to close and finalize payroll.
Provide support during payroll processing, including scheduling support for payroll-related needs.
Assist with ROI (Release of Information) and Change of Address follow-up with clinical staff.
Prepare and track Parent Verification Forms (PVFs) for NBRC/CCS, organizing forms and following up with guardians.
Update session locations based on Change of Address tracker.
Assist in final overtime/mileage verification for payroll.
Set up Parent Portal access as needed.
Maintain and update the ABA email roster for monthly newsletters.
Support termination verification, including following up on Staff Status updates for the NPA roster.
Provide training support as needed.
Assist with additional administrative tasks as required.

Requirements

What you’ll need

Flexibility to work weekends/holidays is a must.
Minimum 1–2 years of administrative experience in medical billing, data entry, or coding.
Experience in healthcare, behavioral health, or a related field is a plus.
Proficient in Microsoft Excel (filtering, sorting, data manipulation, pivot tables, formulas).
Comfortable learning and navigating various systems (e.g., NPA by Ensora Health platform).
Experience using NPA Program by Ensora Health is a plus.
Proactive problem solver – Able to identify issues, dig into the root cause, and follow through without constant oversight.
Strong customer service mindset – Will regularly interact with clinical staff to obtain signatures, update session/location/codes, and clarify documentation needs.
Collaborative and responsive – Works well across departments and communicates effectively with both peers and clinicians.
Self-motivated- constant communication and being able to take lead on projects.

Benefits

Comp & perks

Competitive pay: $20–$23/hour, based on experience.
Shadowing opportunities and hands-on mentorship to build confidence
Supervision hours and internship support for those pursuing BCBA, LMFT, or LCSW credentials
Medical, dental, and vision insurance (for employees working 30+ hrs/week)
401(k) retirement plan, for those who have accrued 1000 hours of service within 12 months.
Aflac supplemental insurance options (for employees working 30+ hrs/week)
LifeCare Employee Assistance Program: includes free confidential counseling, referrals, and wellness resources
LifeMart Employee Discount Program: exclusive savings on everyday purchases and services

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative experiencemedical billingdata entrycodingMicrosoft Exceldata manipulationpivot tablesformulas

Soft Skills

flexibilityproactive problem solverstrong customer service mindsetcollaborativeresponsiveself-motivated