Records & Mail Coordinator

Burjline Builders

Records & Mail Coordinator ensuring accurate management of business records and correspondence. Supporting PTS Expeditionary Communications in a structured, remote environment.

Posted 7/7/2026full-timeRemote • Alabama • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Maintain, update, and organize electronic and physical records with a high degree of accuracy
Process, review, and verify documents before entering or filing information into company systems
Coordinate incoming and outgoing mail, courier shipments, and package tracking while maintaining detailed records
Monitor shared email inboxes, route correspondence to appropriate departments, and respond to routine administrative inquiries
Scan, upload, archive, and retrieve documents while ensuring compliance with company record retention policies
Generate reports, maintain filing systems, and assist with document audits and record reconciliation
Protect confidential information by following established security, privacy, and data management procedures
Collaborate with internal departments to ensure timely distribution of records, documents, and correspondence
Identify opportunities to improve administrative processes and support continuous operational efficiency
Perform additional administrative and records management duties as assigned

Requirements

What you’ll need

High school diploma or equivalent
Previous experience in records management, mail coordination, administrative support, document control, data entry, or a related office environment
Strong attention to detail with excellent organizational and time management skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and document management systems
Ability to prioritize multiple tasks while meeting deadlines in a fast-paced environment
Excellent written and verbal communication skills
Ability to work independently with minimal supervision while maintaining productivity in a remote setting
Reliable high-speed internet connection and a dedicated home workspace
Associate degree or additional administrative training (preferred)
Experience using electronic document management or records management systems (preferred)
Knowledge of records retention practices, document control procedures, or mail processing operations (preferred)
Experience supporting distributed or remote teams (preferred)

Benefits

Comp & perks

Competitive compensation
Comprehensive health, dental, and vision insurance
401(k) with company match (where applicable)
Paid vacation, holidays, and paid time off
Employee Assistance Program (EAP)
Professional development and career advancement opportunities
Remote work flexibility
Collaborative, inclusive, and supportive work culture
Employee recognition and wellness programs

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Data EntryDocument Management SystemsMail CoordinationFiling SystemsReport GenerationRecord ReconciliationDocument AuditsRecords Retention PracticesMail Processing OperationsElectronic Document Management

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationTime ManagementAbility to Work IndependentlyAttention to Detail

Certifications

High School DiplomaAssociate Degree