Operations & Invoicing Assistant

Buddle

Operations & Invoicing Assistant for Buddle, ensuring timely invoicing and supporting administrative tasks for a production-focused business in Australia.

Posted 5/2/2026full-timeRemote • 🇦🇺 AustraliaJuniorMid-Level💰 A$7 - A$8 per hourWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Review completed jobs daily and ensure all are invoiced within 24 hours
Accurately calculate invoice amounts based on job specifications and pricing guidelines
Create and issue invoices with correct client details and line items
Update internal systems to reflect invoice status and tracking
Identify and flag incomplete or unusual job details for clarification
Escalate exceptions or discrepancies promptly
Monitor outstanding invoices and send timely payment reminders
Support bookkeeping tasks, including reconciliation and maintaining accurate records
Manage and maintain a clean, organised inbox with timely responses
Coordinate purchase orders and track supply deliveries
Maintain accurate and consistent data across internal systems
Prepare and send regular reports to clients and internal stakeholders
Serve as the primary point of contact for client enquiries via email and calls
Build and maintain strong relationships with clients
Proactively follow up on ongoing and upcoming jobs
Support sales efforts by following up leads and identifying opportunities
Assist in preparing quotes for non-standard or larger jobs
Track client activity and contribute to business performance reporting
Identify opportunities to improve workflows, accuracy, and efficiency
Maintain a high level of organisation across systems and processes
Support additional administrative and operational tasks as needed
Handle sensitive business and financial information with professionalism

Requirements

What you’ll need

At least 2 years proven experience in administrative, invoicing, or operations support roles
Experience with Xero or similar cloud accounting software
Strong written and spoken English communication skills
High attention to detail—accuracy is critical, especially in invoicing
Comfortable learning and using new tools and systems
Proactive and reliable, with the ability to work independently
Strong organisational and time management skills
Availability to work during Australian business hours
Experience supporting production, trade, or similar industries is a plus, but not required

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Buddle Website LinkedIn All Job Openings 11 - 50 employees Founded 2019 🤝 B2B 🎯 Recruiter B2B
Recruitment Buddle is a B2B staffing and outsourcing company that connects businesses with experienced Filipino remote professionals. They find, hire, onboard and manage high-performing remote staff and handle payroll, benefits and local compliance so clients can scale teams in areas like property management, e-commerce, accounting & finance, customer experience, administration and sales support. Buddle positions itself as a managed HR partner focused on delivering cost savings, low turnover and culturally aligned, career-driven talent. Operations & Invoicing Assistant Job not on LinkedIn 🔥 0 minutes ago 🇦🇺 Australia – Remote 💵 $7 - $8 / hour ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨‍🎓 No degree required Apply Now Find Hiring Managers Customize resume for this job Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Review completed jobs daily and ensure all are invoiced within 24 hours
Accurately calculate invoice amounts based on job specifications and pricing guidelines
Create and issue invoices with correct client details and line items
Update internal systems to reflect invoice status and tracking
Identify and flag incomplete or unusual job details for clarification
Escalate exceptions or discrepancies promptly
Monitor outstanding invoices and send timely payment reminders
Support bookkeeping tasks, including reconciliation and maintaining accurate records
Manage and maintain a clean, organised inbox with timely responses
Coordinate purchase orders and track supply deliveries
Maintain accurate and consistent data across internal systems
Prepare and send regular reports to clients and internal stakeholders
Serve as the primary point of contact for client enquiries via email and calls
Build and maintain strong relationships with clients
Proactively follow up on ongoing and upcoming jobs
Support sales efforts by following up leads and identifying opportunities
Assist in preparing quotes for non-standard or larger jobs
Track client activity and contribute to business performance reporting
Identify opportunities to improve workflows, accuracy, and efficiency
Maintain a high level of organisation across systems and processes
Support additional administrative and operational tasks as needed
Handle sensitive business and financial information with professionalism 🎯 Requirements
At least 2 years proven experience in administrative, invoicing, or operations support roles
Experience with Xero or similar cloud accounting software
Strong written and spoken English communication skills
High attention to detail—accuracy is critical, especially in invoicing
Comfortable learning and using new tools and systems
Proactive and reliable, with the ability to work independently
Strong organisational and time management skills
Availability to work during Australian business hours
Experience supporting production, trade, or similar industries is a plus, but not required Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Onboarding Operations Specialist 🕒 April 24 Twilio 5001 - 10000 Website LinkedIn All Job Openings Onboarding Operations Specialist facilitating customer onboarding processes at Twilio. Collaborating with clients and teams for seamless integration into Twilio’s platform. 🇦🇺 Australia – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Operations Business Partner – 12 months FTC 🕒 April 16 Canva 1001 - 5000 ☁️ SaaS 📱 Media 📚 Education Website LinkedIn All Job Openings Operations Business Partner driving work forward and fostering connections at Canva, based in Sydney with a hybrid model. Supporting large cross-functional teams and focusing on operational excellence and culture. 🇦🇺 Australia – Remote 💰 $200M Venture Round on 2021-09 ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Operations Business Partner – 12 months FTC 🕒 April 14 Canva 1001 - 5000 ☁️ SaaS 📱 Media 📚 Education Website LinkedIn All Job Openings Operations Business Partner driving operational excellence and human connection at Canva. Supporting large cross-functional teams and enhancing culture and operations within the organization. 🇦🇺 Australia – Remote 💰 $200M Venture Round on 2021-09 ⏰ Full Time 🟡 Mid-level 🟠 Senior ⚙️ Operations Associate – Ops 🕒 April 1 WNS 10,000+ employees 🤝 B2B 🏢 Enterprise ☁️ SaaS Website LinkedIn All Job Openings Deliver industry leading insurance claim services as an Associate in a leading BPM company. Enhance customer experience while managing the claims process efficiently. 🇦🇺 Australia – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations Operations Associate 🕒 April 1 WNS 10,000+ employees 🤝 B2B 🏢 Enterprise ☁️ SaaS Website LinkedIn All Job Openings Operations Associate ensuring adherence to Australian regulations and achieving performance targets. Collaborating with internal and external customers for quality service delivery and compliance with standards. 🇦🇺 Australia – Remote ⏰ Full Time 🟢 Junior 🟡 Mid-level ⚙️ Operations 🚫👨‍🎓 No degree required View More Operations Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

invoicingbookkeepingreconciliationdata managementreport preparationquote preparationworkflow improvementfinancial information handling

Soft Skills

attention to detailcommunicationorganisationtime managementproactivityreliabilityrelationship buildingindependence