Buchanan Ingersoll & Rooney PC

E-Billing Coordinator

Buchanan Ingersoll & Rooney PC

full-time

Posted on:

Location Type: Hybrid

Location: Philadelphia • Pennsylvania • United States

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About the role

  • Track and monitor the submission and acceptance of e-billed invoices through eBillingHub and specific vendor sites.
  • Assist Billing Coordinators as needed to help resolve submission issues, including appeals of rejections and reductions.
  • Checks for new matters and rate approvals on vendor sites and works with the Billing team to ensure data integrity in Elite 3E.
  • Submit invoices to vendor sites via eBillingHub in accordance with Outside Counsel Guidelines.
  • Ensure invoice acceptance in vendor sites such as Legal Tracker, T360, and others.
  • Perform a first-level attempt to correct e-billing issues such as fixing block-billing and task codes, and resubmit any rejected invoices.
  • Monitor vendor sites for newly created matters and set up in 3E.
  • Review vendor sites for timekeeper rate approvals and communicate rate adjustments to Billing and Pricing teams.
  • Assist the e-billing Supervisor in suggesting actions the Billing team might take to avoid reductions and rejections of certain line items.

Requirements

  • Associates Degree with emphasis in business or accounting, or equivalent work experience preferred.
  • Minimum 3 years prior experience with legal e-billing or other accounting functions desirable.
  • Experience in a law firm or other professional service environment a plus.
  • Familiarity with Elite 3E, Elite Enterprise or Aderant financial systems, in addition to eBillingHub or BillBlast, and major vendor sites such as T360, Legal Tracker and CounselLink.
  • Flexibility to work overtime and weekends, if needed.
  • Demonstrated proficiency with Microsoft Office, especially Excel and Word.
  • Ability to organize and prioritize workload.
  • Excellent communication skills, both written and verbal.
Benefits
  • Competitive Salaries
  • Generous Paid Time Off, Including a Floating Holiday
  • Paid Holidays
  • WorkWell Wellness Program
  • Paid Parental Leave
  • Caregiving Assistance Through BrightHorizons (child, elder and pet care!)
  • Access to Firm-wide Emergency Assistance Fund
  • Insurance - Medical, Dental, and Vision
  • 401K and Retirement Savings Program
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
e-billingdata integrityinvoice submissionblock-billing correctiontask code correctionrate approval reviewaccounting functionslegal e-billing
Soft Skills
organizationprioritizationcommunication
Certifications
Associates Degree in business or accounting