Administrative Assistant
BronxWorks
full-time
Posted on:
Location Type: Office
Location: Bronx • New York • 🇺🇸 United States
Visit company websiteSalary
💰 $47,665 per year
Job Level
JuniorMid-Level
About the role
- Manage the reception desk and greet clients entering the office.
- Answer office phone, record and pass messages to relevant staff.
- Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and submitting purchase orders, packing slips, and invoices to the fiscal department on a timely basis.
- Utilize purchasing software including Nexonia/Emburse to submit accurate and timely records for Expenses, Purchasing, and Billing.
- Submit staff reimbursement requests to the fiscal department in a timely and accurate manner.
- Maintain inventory log on a monthly basis for all items, equipment, and furniture purchased, transferred, traded in, or discarded.
- Maintain Critical File to ensure site compliance with regulatory agencies such as Department of Health, Department of Labor, etc.
- Ensure that all office equipment is in working condition.
- Scan, log, and file charts for discharged clients.
- File and copy client documents and charts.
- Enter client data into relevant databases (StreetSmart, AWARDS, and CARES).
- Manage reception desk and greet clients entering the office.
Requirements
- Associates degree, or high school diploma or equivalent and two years related experience.
- Strong oral and written communication skills
- Detail-oriented and resourceful with strong time management and organizational skills
- Proficiency in modern business communications including personal computer, electronic mail, voicemail, facsimile, and copier equipment.
- Prior experience with office management a plus.
- Proficiency in basic filing principles and standard correspondence formats.
- Bilingual/multilingual preferred, but not required.
- Driver’s license preferred, but not required.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
purchasing softwareNexoniaEmbursedata entryinventory managementfiling principlesstandard correspondence formats
Soft skills
oral communicationwritten communicationdetail-orientedresourcefultime managementorganizational skills
Certifications
Associates degreehigh school diplomadriver’s license