Administrative Assistant, Property Management
Brixmor Property Group
full-time
Posted on:
Location Type: Hybrid
Location: Orlando • Florida • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Assist tenants in a courteous, professional and timely manner
- Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
- Collect updated tenant information as necessary and distribute appropriately
- Assist Property Manager as necessary with preparation of annual operating budget
- Assist Property Accountants as directed by their supervisor with tenant accounting issues
- Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
- Work independently and within a team on special, nonrecurring and ongoing projects
- Assist in all general administrative duties and other duties as required
- Prepare forms for specialty leasing deals, open, close and possession notices
- Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
- Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
- Coordinate the transfer of utility accounts to and from Landlord’s name
- Provide utility information to Construction Dept as needed
- Other duties as assigned by Supervisor
Requirements
- High school degree or equivalent
- 3-5 years office experience in an administrative support position
- Real estate knowledge preferred
- Skilled in verbal & written communication, customer service, time management, and decision-making
- Team player and works well and professionally with all levels of the organization and external contacts
- Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
- Ability to create, manipulate and maintain databases
- Ability to organize and manage multiple projects
- Strong attention to detail and personal initiative
- Ability to produce error-free work and to adapt quickly to new work assignments and situations
- Reliable, on-time attendance
Benefits
- Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional)
- Very competitive pay commensurate with background and responsibilities
- Benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportinvoice codingbudget preparationtenant accountingdatabase managementproject managementattention to detailerror-free workcustomer servicetime management
Soft skills
verbal communicationwritten communicationdecision-makingteam playerprofessionalismpersonal initiativeadaptabilityreliabilityorganizational skillsinterpersonal skills
Certifications
high school degree or equivalent