Executive Assistant

Bristol Myers Squibb

Executive Assistant supporting the DQS Leadership Team at Bristol Myers Squibb. Managing administrative tasks, coordinating meetings, and improving process efficiency.

Posted 4/17/2026full-timePrinceton • New Jersey • 🇺🇸 United StatesMid-LevelSenior💰 $74,630 - $90,434 per yearWebsite

About the role

Key responsibilities & impact

Execute a broad range of administrative and operational responsibilities in a cross-functional environment
Anticipate the needs of leaders and teams, taking initiative to resolve issues proactively and autonomously
End-to-end coordination of functional meetings/events including organizing meeting materials and pre‑reads (e.g. compiling PowerPoint slides or excel documents)
Support team & functional communications by drafting messages using copilot/ChatGPT as needed, soliciting and incorporating feedback, and compiling content for DQS newsletter
Maintain and manage departmental SharePoint sites and related documentation
Manage confidential and sensitive information with discretion, professionalism, and confidentiality
Prioritize activities and requests in alignment with departmental objectives and business needs
Coordinate broad support requests (e.g., IT, Facilities) and ensure timely resolution
Support project‑based work by monitoring timelines, following up on action items, and organizing materials (e.g. slides, excel documents, etc.)
Identify and implement process improvements to increase efficiency and effectiveness
Process expense reports, purchase orders, and other administrative transactions accurately and on time
Arrange and manage complex domestic and international travel for LT members, ensuring compliance with company Travel & Expense (T&E) policies

Requirements

What you’ll need

High school diploma required; college coursework or a completed degree preferred
Minimum of 3 years of administrative experience required; corporate experience strongly preferred
Ability to navigate highly matrixed environment across all organizational levels, functions, and time zones with minimal direction
Advanced proficiency in Microsoft Office and collaboration tools including Outlook, Word, Excel, PowerPoint, and Teams
Familiarity with Copilot and/or ChatGPT for basic tasks; Advanced proficiency a plus
Working knowledge of Concur, Ariba/SAP, SharePoint, eSetup/411, eTime, Workday or equivalents
Strong organizational, time management, verbal, and written communication skills
Proven ability to identify patterns in recurring tasks and implement efficient, scalable solutions
Ability to learn new tools and systems in a continuously evolving environment
Positive, professional demeanor with a high level of productivity and attention to detail.

Benefits

Comp & perks

Health Coverage: Medical, pharmacy, dental, and vision care.
Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays.
Based on eligibility*, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative experienceproject managementprocess improvementexpense reportingpurchase orderstravel coordinationdata managementdocument preparationtime managementcommunication skills

Soft Skills

initiativeproactivitydiscretionprofessionalismorganizational skillsattention to detailability to learnpositive demeanorcollaborationproblem-solving

Certifications

high school diplomacollege courseworkcompleted degree