Administrative Assistant

• Maintain presence at the front desk, greeting visitors and ensuring NDAs are complete upon arrival.
• Oversee the daily operations of the office, ensuring a clean, organized, and efficient working environment.
• Serve as the primary point of contact for all office-related inquiries and issues.
• Manage office supplies inventory, ordering new supplies as needed, and keeping track of office equipment.
• Coordinate meetings and events, including scheduling, room setup, and catering arrangements.
• Maintain office equipment and coordinate service requests with vendors as needed.
• Act as the liaison between the office and external service providers (e.g., cleaning, IT support, etc.).
• Assist with onboarding new employees, ensuring they have necessary office equipment and materials.
• Monitor the office space for general upkeep and maintenance needs (e.g., cleaning, repairs, etc.).
• Coordinate facility-related tasks such as handling building maintenance, ensuring compliance with safety regulations, and maintaining office cleanliness.
• Manage relationships with facility vendors, including negotiating contracts, scheduling maintenance, and ensuring services are delivered on time and within budget.
• Handle basic troubleshooting of office equipment, and coordinate with external repair services when necessary.
• Ensure the office complies with health and safety standards, and manage any necessary repairs or upgrades to meet these standards.
• Manage office access control, including issuing badges, keys, and maintaining a visitor log.
• Support HR with tasks such as organizing office space for new hires and helping with employee activities.
• Assist with travel arrangements, expense reports, and other administrative tasks as needed.
• Contribute to a positive office culture by fostering communication, teamwork, and employee engagement.

Office Manager

Accounting, Administrative Assistant

Administrative Assistant

Office Manager II

Administrative Specialist

Administrative Assistant