Program Associate

Brilliant Corners

Program Associate providing administrative support to SDFHP leadership and program in San Diego housing services. Responsibilities include scheduling, compliance tracking, and external communications.

Posted 7/15/2026full-timeSan Diego • California • 🇺🇸 United StatesJuniorMid-Level💰 $28 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including effective calendar management, meeting coordination, and communication skills. Proficient in data entry and reporting, with a focus on compliance and attention to detail in a fast-paced environment.

Highest-signal resume keywords

Administrative SupportCalendar ManagementData EntryCommunication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument DesignReport GenerationVendor Invoice ProcessingExpense ManagementProgram Inventory ManagementMeeting CoordinationLogistics PlanningSalesforceMicrosoft Office

Soft Skills

Attention to DetailTeam CollaborationStrong Work EthicCultural CompetenceImpeccable Judgment

Tools & Technologies

Desktop Publishing SoftwareDatabase Software ApplicationsManaged Care SystemsHMIS System

Industry Keywords

Non-Profit Human ServicesHomeless ServicesVeteran ServicesDevelopmentally Disabled ServicesFHP Compliance

About the role

Key responsibilities & impact

Draft and prepare correspondence, memos, and program communications on behalf of leadership as needed.
Manage leadership calendars, including scheduling, logistics, and coordination of internal and external commitments.
Lead meeting preparation by scheduling, coordinating logistics, and assembling and distributing materials; document meetings, track action items, and support timely follow-up and execution of next steps.
Order supplies and manage program inventory, including Narcan and inspection-related materials.
Oversee all aspects of travel planning, including logistics, registrations, and expense management.
Process vendor invoices and complete credit card reconciliations for Department Directors.
Track program activities, milestones, and training certifications to support FHP compliance requirements.
Support external communications, including responding to program inquiries and coordinating with vendors and funders.
Maintain tracking of grievance and legal cases, manage documentation, and support communication and follow-up.
Perform special projects and duties as assigned to support departmental and program needs.
Reviewing applications, entering data into salesforce and regional HMIS system, along with accessing Managed Care Systems, and collaboratively producing monthly, annual, and ad-hoc funder requested reports.

Requirements

What you’ll need

Experience in providing administrative support to leadership positions or programs
Knowledge of or experience in non-profit human services. Experience with homeless, veteran and/or developmentally-disabled populations a plus.
Demonstrated writing, data entry and researching skills.
Excellent organizational, communication, and planning skills.
High degree of attention to detail and the ability to manage multiple deadlines efficiently and simultaneously in a fast-paced environment.
Solid team player who is able to work well collaboratively on projects and under pressure.
Proficiency in common word processing, desktop publishing, and database software applications, including Microsoft Office.
Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations.
A strong work ethic, with a desire to go above and beyond standard expectations.
Impeccable judgment, including a high level of discretion when handling confidential materials.
Graphic and document design

Benefits

Comp & perks

Health Care Plan (Medical, Dental, & Vision)
Retirement Plan (With 5% Match)
Life Insurance (Basic, Voluntary and AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Training & Development
Wellness Resources
Hybrid Work