Brenau University

Office Manager

Brenau University

full-time

Posted on:

Location Type: Office

Location: Gainesville • United States

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About the role

  • Serves as a primary point of contact and liaison between the SOT faculty, students, and external constituencies on a range of day-to-day issues.
  • Screens and handles telephone communications.
  • Greets and directs visitors.
  • Obtains, screens, and distributes mail and packages.
  • Interacts with other departments on campus including the Ivester College of Health Sciences (ICHS) staff.
  • Assist faculty with class meetings including technology and supplies.
  • Coordinates and oversees the management of supplies, equipment, and facilities for the programs--to include purchase orders, maintenance, inventory management, and related activities in a cost effective manner.
  • Enhances professional growth and development through participation in educational programs, in-service meetings, and workshops.
  • Maintains the SOT calendars.
  • Organizes and facilitates meetings and special events within the respective budget.
  • Schedules and coordinates dates, times, venues, attendance, agendas, food, and facility resources.
  • Records and stores meeting minutes and provides support and follow-up on matters arising from meetings.
  • Composes and prepares written correspondence for SOT programs.
  • Assists SOT faculty in arranging continuing education and/or travel arrangements including the completion and submission of the respective documentation.
  • Gathers, enters, and/or updates data to maintain SOT records and databases, as appropriate; establishes and maintains electronic files and records for the programs.
  • Assists SOT Leadership in activities associated with program accreditation including payment of fees, faculty credentialing, annual reports, and site visits.
  • Assists in SOT Admissions including application screens, interviews, course registration, and orientation.
  • Develops semester course registration email and disseminates approved communication to students.
  • Maintains and regularly updates the SOT student textbook list and coordinates with the University bookstore.
  • Develops semester class schedules in collaboration with the SOT Leadership and faculty across programs and communicates final schedules with students.
  • Leads and guides the work of student employees, as appropriate.

Requirements

  • A bachelor's degree awarded by an institution that is accredited by a USDE-recognized regional accrediting body.
  • Intermediate to advanced proficiency in MS Office applications.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Experience with records maintenance and database management skills.
  • Ability to create, compose, and edit written materials.
  • Ability to coordinate and organize meetings and/or special events.
  • Knowledge of academic administrative principles and procedures preferred.
Benefits
  • Explore all that Brenau offers for Your Health, Your Mind, Your Finances, & Our Community here: https://intranet.brenau.edu/human-resources/job-opportunities/ .
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
records maintenancedatabase managementwritten communicationevent coordinationinventory managementpurchase order managementschedulingdata entryacademic administrative principles
Soft Skills
interpersonal skillscommunication skillsorganizational skillsleadershipcollaborationproblem-solving
Certifications
bachelor's degree